Project Coordinator I - Talent, Development and Learning

Strength Through Diversity Ground breaking science. Advancing medicine. Healing made personal. Job Title: Project Coordinator I - Talent, Development and Learning Assists in creating and executing plans for specific basic and moderately complex projects which fall outside the regular operations of the department. The Project Coordinator follows projects through all phases by assisting in the development of the project plan, and ensuring adherence to the plan by monitoring daily tasks, communicating with those involved and providing detailed updates to project managers and/or other stakeholders. Roles & Responsibilities: Scheduling & Coordinating Establishes the coordination of basic to complex project activities and ensures the quality, timeliness, and integrity of ongoing projects and schedules. Develops and maintains a detailed project schedule which includes administrative tasks. Ensures adherence to deadlines. Monitors project deliverables and timelines, notifies management when issues arise, and takes corrective actions, as needed. Organizes and coordinates elective learning course, programs, and special events. Coordinates logistics, technical support (IT requests, making food and beverage arrangements, etc.) and other related activities. May assist in special events planning. Enroll participants into programs, distribute materials pre/post sessions Project/Program/Elective Learning Course Support Assists with planning, coordination and execution for in-person, virtual or blended learning channels Collaborates with trainers and presenters to prepare and distribute course materials in person or virtually Field questions about programs (requirements, registration etc.) and provide support to participants before, during and after program/event May assist with the creation and execution of the marketing strategy (print and digital) Coordination for courses, programs, events etc. may include but is not limited to in-person support, virtual assistance over Zoom (producer role) etc. Administrative Tasks Organizes, leads and facilitates project-related meetings, including the creation of agendas and preparation of materials. Prepares and/or edits meeting minutes, presentations and tables. Maintains detailed records and documentation of program/project/course activity and may be responsible for developing uniform procedures for storing and keeping appropriate documentation. Data and Reporting Creates and updates courses in PEAK -Learning Management System and monitors attendance, gathers course rosters, assigns credit for completed courses and initiates follow up surveys. Creates and formats reports to help us understand attendance, utilization and impact. Researches/gathers and collects data from different parties and presents findings and preliminary analysis as applicable. Researches problems, issues and concerns and responds to requests for information. Conducts other related duties as assigned Requirements: Bachelors’ degree required, or equivalent education and work experience General Skills/Competencies: Excellent time management and ability to multi task Good communicator, both written and oral Highly organized with strong attention to detail Self-motivated, proactive with a can-do attitude and the willingness to go the extra mile in service of our mission Process oriented Analytical and problem-solving abilities Comfortable working independently with remote team members and in-person Strength Through Diversity The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by: Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong, and are able to professionally advance. We share the belief that all employees, regardless of job title or expertise, contribute to the patient experience and quality of patient care. Explore more about this opportunity and how you can help us write a new chapter in our history! Who We Are Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve. Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai. The Mount Sinai Health System (MSHS) provides equal employment opportunity to all its employees and applicants for employment without unlawful discrimination on the basis of their actual or perceived race, creed, color, religion, national origin, sex, gender, gender expression, gender identity, age, disability, marital or parental status, sexual orientation, veteran, immigration, citizenship, or other protected status. EOE including Veterans and Disabled