Administrative Assistant/Project Management Assistant/Accounting Support Sp

<b> Overview / Responsibilities </b><br><br>Wood Environment & Infrastructure Solutions has a career opportunity for a friendly <b> Administrative Assistant/Project Management Assistant/Accounting Support Specialist </b> to support our engineering consulting team in Reno and Elko Nevada. This individual can work in either our Reno or Elko office depending on candidate preference. <br><br>This is a benefitted regular full-time position working 40 hours per week. <br><br><b> Key Responsibilities </b><br><ul><li> Routine contact with employees, clients, subcontractors and vendors </li><li> Accurately tracks invoices for projects </li><li> Maintains files and records for projects, invoices, correspondence, etc. </li><li> Accurately enters and tracks purchase requisitions for project-related goods and services using BST Procurement Module </li><li> Processes subcontractor and vendor invoices and check requests into the accounting system using ImageNow </li><li> Prepares time/expense and unit corrections as needed </li><li> Monitor financials for projects managed by the Reno and Elko Nevada offices (WIP, AR, billing, variances, etc.) </li><li> Assist with updating weekly utilization reports, including forecasted subcontractor revenue and project variances </li><li> Billing reconciliation of purchasing statements and invoices </li><li> Oversees office-wide ordering/purchasing of supplies, equipment, vending and marketing merchandise </li><li> Responsible for office facilities maintenance including contacting/ascertaining contractors and communicating with building management/maintenance </li><li> Other duties to include mail, shipping, copying, report collating, binding and filing </li><li> Researches and resolves routine administrative and staff functional support issues as they arise </li></ul> <br><br><b> Skills / Qualifications </b><br><br><ul><li> Accounting certificate or diploma is an asset </li><li> 3 + years experience in an office environment </li><li> Excellent phone answering skills and friendly customer service skills </li><li> Professional demeanor with co-workers, visitors, clients and vendors </li><li> Excellent verbal, written and interpersonal communications skills </li><li> Self starter with excellent organizational skills and attention to detail </li><li> Demonstrated ability to work in team situations with multiple priority management </li><li> Detail oriented, proactive individual who takes ownership of their work </li><li> Proficiency in MS Word and Outlook required; Excel experience is a plus </li><li> Previous experience working at an engineering, construction or architectural firm a plus </li><li> Flexibility to work outside normal business hours as required </li><li> Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy </li></ul><br><br><b> Company Overview </b><br><br>Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com <br><br><b> Diversity Statement </b><br><br>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.