HR Coordinator

<p>Our client is looking for an HR Coordinator for a contract position, located in Aberdeen.</p>

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<p><strong>ROLE </strong></p>

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<p>The HR Coordinator is responsible primarily for the coordination and administration of HR related requests received from in country HR teams, as well as directly from employees and managers, in line with quality standards and established HR process, policies and procedures.</p>

<p>The HR Coordinator will contribute to the delivery of seamless and effective HR operational support, through the provision of high quality coordination and administration. The HR Coordinator is the first point of contact for HR enquiries and is therefore an important role and the foundation of the HR Function overall.</p>

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<p><strong>RESPONSIBILITIES </strong></p>

<ul>
<li>Provide the first point of contact for the HR department. To deal with all calls and general enquiries from employees and managers in a courteous, confidential and sensitive manner with tact and diplomacy.</li>
<li>Provide HR support, guidance and implement requests received from in country HR teams, employees and managers, in line with established HR processes, policies and procedures.</li>
<li>Prepare contractual paperwork including offer letters and contracts of employment, confirmation of change to terms and conditions, any salary amendment matters and any other paperwork associated with the life cycle of HR activities.</li>
<li>Manage sensitive and confidential matters like organisational changes, people changes, planning and protecting the security of information data and files, in line with data protection, HR standards and processes.</li>
<li>Assist with the recruitment and selection of UK based positions, including the collation of CVs, arranging interviews, conducting interviews and completing follow-up documentation.</li>
<li>Assist the HR Advisors with HR and related case work.</li>
<li>Assist with payroll and adhoc HR projects.</li>
<li>Assist the Training and Competency team with related matters, as necessary.</li>
<li>Prepare and co-ordinate all 'start-up' paperwork and induction requirements for new employees, as required. Conduct new starts HR Inductions, order PPE and facilitate the first day orientation.</li>
<li>Focal point and processer for all UK annual holiday leave.</li>
<li>Arrange medical examinations with the approved supplier and coordinate with the candidates/employees</li>
<li>Provide reports via the HRM system to enable updates to be given to managers and/or HR team, as necessary.</li>
<li>Developing an effective working relationship with HR colleagues to ensure prompt action is taken to</li>
</ul>

<p style=''margin-left:14.2pt;''>respond to enquiries.</p>

<ul>
<li>Maintain the HR database and employee files to ensure the accurate and confidential administration of all employee details, including associated payroll process requirements.</li>
</ul>

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<p><strong>REQUIREMENTS </strong></p>

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<p>Qualification(s) & Training - Preferred:</p>

<ul>
<li>Higher Education qualification in HR Management or equivalent (P)</li>
<li>Member of the CIPD (or currently studying for CIPD qualification) (P)</li>
</ul>

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<p>Experience - Essential:</p>

<ul>
<li>Previous experience in generalist HR role with sound knowledge of HR best practice  .</li>
<li>Experience working in a coordination position  .</li>
<li>HRM System experience  </li>
</ul>

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<p>Knowledge, Skills, Abilities & Competencies - Essential:</p>

<ul>
<li>Good understanding of HR best practices  </li>
<li>Customer centric attitude</li>
<li>Excellent attention to detail  </li>
<li>Excellent organisational skills  </li>
<li>Proven Time Management skills  </li>
<li>Ability to work under pressure  </li>
<li>Good flexibility and positive attitude towards change  </li>
<li>Excellent skills in all Microsoft Office packages (i.e. Excel, Word, PowerPoint)  </li>
<li>Excellent written and verbal communication skills  </li>
<li>Excellent interpersonal skills - interface with members of staff at all levels</li>
<li>Good team player with the ability to also work on own initiative</li>
</ul>

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<p>Complying with Procedures:</p>

<ul>
<li>Ensure all operations comply with the Company and Client operating policies and procedures.</li>
<li>Ensure all operations comply with the Company Health and Safety policy.</li>
<li>Be aware of company conditions of employment as detailed in the Employee Handbook.</li>
<li>Liaise with the HR Department to assure compliance with current employee law legislation and employment contract and keep up to date with other current legislation, legal requirements and regulations that apply to the company.</li>
</ul>

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