Senior Accounts Receivable Administrator

<p>Our client is looking for a Senior Accounts Receivable Administrator for permanent position, located in Aberdeen.</p>

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<p><strong>ROLE </strong></p>

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<p>To manage the Accounts Receivable function, control the cost of credit granted to customers and exposure to risk as well as maximise the cash flow for the benefit of the business.  Additional requirement to assist the Accounts Payable and Banking department as required as well as other areas of the finance organisation as required.</p>

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<p><strong>RESPONSIBILITIES </strong></p>

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<p>To monitor and control the extend of credit granted to customers to maximise profitable sales</p>

<ul>
<li>Manage the COFACE contract</li>
<li>Obtain Credit references for customers and monitor higher risk customers with external information</li>
<li>Set credit limits on customer records</li>
<li>Set up and maintain finance data on customer records</li>
</ul>

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<p>Monitor adherence to payment terms and identify overdues</p>

<ul>
<li>Monitor sales and allocate receipts to identify overdues and potential breaches in agreed payment terms</li>
<li>Investigate, follow up and clear unallocated cash</li>
<li>Daily reconcile cash received to the General Ledger</li>
<li>Weekly reporting to AW Group regarding overdue levels in the Creative, Release and Security Document businesses</li>
<li>Provide constant flow of information to the Sales Manager and offices</li>
<li>Chase individual customers to ensure that all customers adhere to payment terms to minimise delinquent and bad debts</li>
</ul>

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<p>Monitor the daily cash receipts by currency via the appropriate bank accounts to ensure maximum funding is available</p>

<ul>
<li>Manage the daily cash movement between AW Group, AWS and the invoice funder</li>
</ul>

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<p>Improve procedures and systems to reduce costs and improve effectiveness of the function</p>

<ul>
<li>Work with Creative, Release and Security Document business managers to meet reporting needs</li>
<li>Specify Business Objects reporting to enable better and faster reporting</li>
<li>Ensure training and procedure are up to date</li>
<li>Carry out routine tasks of the function as efficiently as possible</li>
</ul>

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<p>Assist in other areas of the finance organisation</p>

<ul>
<li>Provide cover for AP Payments function</li>
<li>Assist Chartham and AWS in Shawbrooks uploads and any other ad hoc items</li>
</ul>

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<p>Other additional tasks</p>

<ul>
<li>Identify factored customers form receipts and prepare extract from system</li>
<li>Prepare file of available invoices for assigning to Invoice discounting</li>
<li>Prepare Bills of Exchange and related documentation for Letters of Credit</li>
<li>Assist in completion for Guarantees/Bonds and Indemnity requests</li>
<li>Raise Sundry Sales invoices as and when required</li>
<li>Action credit card sales transactions</li>
</ul>

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<p><strong>REQUIREMENTS </strong></p>

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<p>Knowledge & Qualifications:</p>

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<ul>
<li>Highly experienced in Credit Control Management and procedures</li>
<li>Knowledgeable in foreign currency exchange and documents</li>
<li>High degree of computer literacy e.g., Excel, Word, Business Objects</li>
</ul>

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<p>Skills & Competencies:</p>

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<ul>
<li>Effective communication and interpersonal skills</li>
<li>Confidence to carry through the credit decisions made</li>
<li>Flexible and adaptable to change</li>
<li>Effective team player who can work collaboratively with other colleagues across all entities to ensure consistency of approach</li>
<li>Pronounced attention to detail</li>
<li>Ability to manage multiple priorities with competing deadlines</li>
</ul>

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