Operations Coordinator

<p>Operations Coordinator</p>

<p>&nbsp;</p>

<p>City centre based</p>

<p>To continue our growth and success, we have a requirement for an Operations Coordinator to support our business.</p>

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Responsibilities:</p>

<p>&nbsp;</p>

<p>Contractors and contractual documentation</p>

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<p>&nbsp;</p>

<p>Assist Recruitment Specialists and Directors with general recruitment needs.</p>

<p>Administer contracts and all appropriate paperwork for new and existing PAYE &amp; PSC &amp; Umbrella contractors. Assist with the onboarding of contractors by checking rates and contract durations etc against placement records before issuing offer letters, updating contractor checklists with paperwork issued and follow up on any paperwork not received in a timely manner. Ensure client POs etc are logged in the database.</p>

<p>Prepare placement forms for approval by a Director.</p>

<p>Prepare contractor contracts and associated documents. Formatting and issue of contractor offer letters, draft contracts and internal paperwork for approval and issue.</p>

<p>Collate, check, upload and distribute documentation to relevant departments</p>

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<p>Contracts Administration</p>

<p>Assist the Managing Director with the creation and review of internal and external contractual documentation and tenders along with the review and preparation of client tenders, contract qualifications and final contracts</p>

<p>.</p>

<p>Sales and marketing</p>

<p>Update and format internal and external sales marketing material as required.</p>

<p>Working with the Managing Director update the Achilles database.</p>

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<p>HR documentation</p>

<p>Assist the Managing Director with the issue of documents / policies to staff, log of leave and training, update contractual documents (induction forms, confidentiality, GDPR consent forms etc.) as requested by the Managing Director.</p>

<p>.</p>

<p>Management Support</p>

<p>Minute taking at staff meetings and drafting minutes for Managing Director approval Ensure accurate minutes are taken and after approval, circulate to employees.</p>

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<p>QA</p>

<p>Assist and coordinate, with the Managing Director, the improvement and maintenance of the Quality Management System including introducing / reviewing new policies, procedures and any other documents as required and implement into the QMS.</p>

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<p>Assist with internal QA audits on an ongoing basis.</p>

<p>Organise, co-ordinate and attend ISO 9001 surveillance audits.</p>

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<p>Facilities Management:</p>

<p>As required, liaise with external companies regarding office facilities, IT and telephones as required.</p>

<p>Work with the Directors with regards to office support.</p>

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<p><br />
Role Requirements</p>

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<p>Proven administrative experience in a fast-paced environment</p>

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<p>&nbsp;</p>

<p>Strong workload planning and time management skills</p>

<p>Great attention to detail</p>

<p>Intermediate Word &amp; Excel skills</p>

<p>Outstanding communication skills</p>

<p>An Internal Auditor qualification would be preferred but is not essential.</p>