Recruiting Coordinator

India is among the top ten priority markets for General Mills, and hosts our Global Shared Services Centre. This is the Global Shared Services arm of General Mills Inc., which supports its operations worldwide. With over 1,300 employees in Mumbai, the center has capabilities in the areas of Supply Chain, Finance, HR, Digital and Technology, Sales Capabilities, Consumer Insights, ITQ (R&D & Quality), and Enterprise Business Services. Learning and capacity-building is a key ingredient of our success. Shift timing: 11 AM to 8 PM and 12 PM to 9 PM Job Overview Focuses on delivering accurate, high-quality services towards recruitment support. The incumbent will be responsible for all pre hire & hire related activities, the incumbent will Coordinate and administer full life cycle recruiting, including but not limited to sourcing, screening, qualifying, interviewing and on boarding. The HR Coordinator will provide administrative support to recruiters and will be the liaison between the recruiter, hiring manager and the candidate throughout the recruitment process Manage the desk by completing recruitment tasks by utilizing our Case Management system. Main Responsibilities 90% of Time: Sourcing • Set a kick-off meeting and Understand Job Requirements from the manager • Post Jobs on Internal & External Career Portals & Linked In • Source CVs from internal & External Career portals including Linked In • Screen and shortlist candidates as per Job Description and role requirement • Email employee referral email to all employees Selection & Scheduling • Schedule and coordinate the interview process either directly or through the respective placement / employment agencies. • Once the HR Coordinator has the interview availability mapped out, he/she will create an interview schedule on Outlook and send out invitations to each interviewer’s calendar. The coordinator will notify the candidate once the interviewers confirm and email them the interview schedule, directions and additional logistics needed around the interview. • Arrange for multiple rounds of interviews as needed • Release SHL assessment test • Collect & combine assessment test results • Arrange calibration meeting • Successful completion of bulk Interview drives and coordination of bulk Campus drives frequently. Documentation & Verification • Responsible to gather the necessary documents from candidates during the salary fitment, pre offer stage, such as References, last drawn payslips/ identification copy • Complete Reference/Background check for selected candidates Offer Management • Offer letter generation and management. • Prepare offer document / employment contract document Contingencies • Arrange for Medical check-up. • Follow up to get Medical reports Post offer Candidate Engagement • Schedule Checkin Meetings between offered candidate, manager, recruiter • Follow up and engage with offered candidate using different set engagement channels until the date of hire • Follow up on Date of hire Hire / Job Change Process • Complete the hire/ Job Change process in Applicant Tracking System Adhere to Service Level Agreements • Ensure Tasks are completed within agreed Turn Around Time and timelines • 0 Errors in completing recruiting tasks • Response time of 24 hours (SLA Breach) • Highlight Red Flags to the concerned team o No Show o Slow responsiveness o Negative reference check responses • Any other SLAs laid down from time to time 10% of Time: Case Management 1. Record and update the tasks in Case Management System 2. Coordinate with stakeholders as needed with regards to completion of tasks 3. Save drafts in folders. 4. Maintain trackers and create reports as needed Education and Experience Minimum Degree Requirements: Bachelors Preferred Degree Requirements: Masters Preferred Major Area of Study: Any Graduate degree Minimum years of related experience required: 1-2 years in recruitment Preferred years of related experience: 2-3 years in recruitment Specific Job Experience or Skills Needed Excellent Communication skills. Should have a process based & Continuous Improvement approach Team Player Emotional Intelligence Judgement & Decision Making Probing Skills Problem Solving Negotiation & Influencing Skills Technology Knowledge Preferred 1. Workday 2. Service Now 3. iCIMs Competencies/Behaviors required for job 1. Credible Influence – Is friendly & approachable to different audiences. Utilizes effective listening skills 2. Navigates the organization - Knows how the organization works — its structure, processes, systems, culture, and cross-boundary relationships. Designs, manages, implements, and adapts (as appropriate) key HR processes to improve organizational performance COMPANY OVERVIEW We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one other and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.