Engineering Systems Interface Coordinator

<p><b>Overview / Responsibilities </b><br />
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Wood is currently recruiting for a Engineering Systems Interface Coordinator with extensive experience in the Oil &amp; Gas, Petrochemical or similar sector of the industry to provide support to our Client in the execution of projects based in Waterfall City.<br />
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Job Objective:</p>

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<ul>
<li>Acting as a first point of contact between P&amp;O and Engineering .</li>
<li>Managing engineering personnel info rmation, including CV&
39;s .</li>
<li>Managing training needs of engineering personnel .</li>
<li>Managing diaries, organising department meetings and training sessions for En g ineering Ma n agers and HOD&
39;s .</li>
<li>Booking and arranging engineering social events.</li>
<li>Ensuring Engineering Managers and Engineering HOD&
39;s have minimal admistrative burdens.</li>
</ul>

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Key Accountabilites &amp; Responsibilities:</p>

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<ul>
<li>Maintain MS Outlook mailing accounts for Engineering Departments. Set-up departmental meetings and training session as required by the Engineering Manager s and HOD&
39;s .</li>
<li>Maintain development needs data of all engineers and assist with training requirements internal and external, as well as professional registration.</li>
<li>Interface with P&amp;O on engineering graduate development. Support Engineering HOD&
39;s in the implementation fo training programs.</li>
<li>Manage all forms required by P&amp;O to support reqruitment, probation, career development through an efficient system to ensure that Engineering Managers and HOD&
39;s have a limited administrative burden.</li>
<li>Set-up fixed meetings for engineering departments: probation reviews, performance reviews, department meetings, department socials and learning or development requirements.</li>
<li>Review communication mechanisms within Engineering Departments. Maintain MS Teams and MS SharePoint Sites. Maintain user groups as staff changes.</li>
<li>Manage induction of new engineering starts and the induction material utilised to facilitate induction.</li>
<li>Maintain and consolidate all engineering personnel information. Maintain all engineering CV&
39;s. Review needs of HOD&
39;s of Enginering and Managers of Engineering and make all required information easily accessible to increase engineering efficiency and reduce administrative burdens.</li>
<li>Perform project related administrative duties for engineers, includes document control issue request form completion.</li>
</ul>

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<p><br />
<b>Skills / Qualifications </b><br />
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<b>Qualifications: </b></p>
</p>

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<ul>
<li>Matric / Grade 12</li>
<li>Diploma in Human Resources Management</li>
</ul>

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<b>Knowledge, skills and experience: </b></p>

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<p>&nbsp;</p>

<ul>
<li>7 years secretarial experience in the engineering environment.</li>
</ul>

<p><br />
<b>Personal attributes: </b></p>

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<p>&nbsp;</p>

<ul>
<li>Organisational and time management skills</li>
<li>Leadership and friendly demeanor</li>
<li>Flexibility</li>
<li>Multi-task and networking ability.</li>
</ul>

<p>&nbsp;
<p><br />
<b>Company Overview </b><br />
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Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br />
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<b>Diversity Statement </b><br />
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We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</p>
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