Topsides Project Services Advisor

Contact: Stephanie Jones<br><br> 832 454 7889<br><br> [email protected]<br><br>  <br><br> <b>Job title</b>: Topsides Site Project Services Advisor<br><br> <b>Location</b>: Ingleside, Texas<br><br> <b>Duration</b>: 1 year minimum (starting Dec-Jan)<br><br>  <br><br> <b>Job Overview:</b><br><br> Working in the Project Services group, this position will assist the Project Services Coordinator and Project Manager in the execution and management of Vendor Services.<br><br>  <br><br> Support will include:<br><br><ul><li>Administering cross-functional communication and schedule call-outs</li><li>Stewarding the vendor site visit authorization process</li><li>Assisting with reporting deliverables</li><li>Schedule maintenance, etc.</li></ul> <br><br> In addition, the position will support:<br><br><ul><li>Forecasting</li><li>Resource Profiling</li><li>Contract Stewardship</li><li>Incurred Cost Valuation</li><li>Reporting</li><li>Change Management, etc.</li></ul> <br><br> Duties associated with the above will require:<br><br><ul><li>Maintenance of files and registers for cost</li><li>Schedule, and risk stewardship (e.g. Timesheet log, Resource plan, Expenses log, Issues log, Trends log, etc.)</li></ul> <br><br> <b>Qualifications:</b><br><br>  <br><br> The ideal candidate will:<br><br><ul><li>Possess knowledge in the field of project controls (e.g. Cost Control, Schedule, Estimating, Risk and Change Management)</li></ul><b>Education:</b> Degree/Diploma or Technical certification from a recognized post-secondary institution.<br><br> <b>Experience:</b> 3 to 5 years' experience in a fast paced project environment.<br><br><ul><li>Asset: Experience working on fabrication projects.</li></ul> <br><br> <b>Competencies:</b><br><br><ul><li>Knowledge in the field of project controls (i.e. Cost Control, Schedule, Estimating, Risk and Change Management).</li><li>Proficiency using Microsoft Office (Excel and Power Point is a must).</li><li>Forward thinking - Acute forecasting focus; ability to leverage experiences to for-see problems and implement solutions proactively; ‘constant improvement' mind-set.</li><li>Communicates Effectively - Ability to clearly communicate with team members, contractors, and between site and office personnel is critical.</li><li>Skill in presenting to audiences of varying stakeholder disciplines is required.</li><li>Works Collaboratively - This position requires interfacing with multiple different teams, companies, and stakeholders.</li><li>Analytical, critical, and logical.</li><li>Ability to multitask.</li><li>Works well under pressure.</li></ul> <br><br> <b>Job Duties:</b><br><br> The Topsides Site Project Services Advisor supports the Topsides Project Controls Coordinator for the Project with focus on Vendor Services.<br><br>  <br><br> Specific responsibilities include:<br><br> Assist the Project Services Coordinator and Project Manager in the execution and management of Vendor Services.<br><br>  <br><br> Support will include:<br><br><ul><li>Administering cross-functional communication and schedule call-outs</li><li>Stewarding the vendor site visit authorization process</li><li>Assisting with reporting deliverables, schedule maintenance, etc.</li><li>Support Forecasting Identify ‘Trends' impacting the Budget/Schedule through analyzing information (reports and KPI's) and interfacing with the Project Management Team and contractors.</li><li>Resource Profiling - Support the development of resource profiles in alignment with the Schedule.</li><li>Contract Stewardship - Interface and establish a relationship with contractor cost control / commercial team</li><li>Work with contractor to establish accurate and efficient project reporting and KPI's.</li><li>Review and analyze contractor cost reports and timesheets to assess cost against budget and forecast impacts</li><li>Ensure contract cost reporting requirements are met.</li><li>Evaluate proposed change orders</li><li>Analyze/challenge legitimacy and accuracy of proposed cost impacts.</li><li>Incurred Cost Valuation - Assess incurred costs for various vendors considering hours at site and related expenses.</li><li>Reporting - Support in development of monthly and ad hoc Cost, Schedule, & Risk Reports.</li><li>Change Management - Support the Change Management Procedure in consultation with the Change Management Coordinator and Topsides Cost Controller.</li><li>Key Interfaces - Execution of the above responsibilities require strong interfaces with Vendors, Cost Control, Planning, Estimating / Supply Chain Management, Project Management/Engineering, Construction management and Commissioning teams and other project disciplines as required.</li><li>Meetings - Attend meetings with the Project / Construction Management Team, and contractors to support discussions related to the responsibilities above</li><li>Drive presentations as needed.</li></ul> <br><br> While this position has no direct reports, the incumbent is expected to work independently and take ownership of deliverables, while coordinating his/her function with the Topsides Cost Controller located in St. John's<br><br>  <br><br> <b>Deliverables:</b><br><br>  <br><br><ul><li>Support Reporting - Consolidate Cost, Schedule, and Risk updates.</li><li>Maintenance of files and registers for cost, schedule, and risk stewardship (e.g. Timesheet log, Resource plan, Expenses log, Issues log, Trends log, etc.).</li><li>Support Forecasting - Trends Identification/Management; Variance Analysis; Watchlist (i.e. potential cost risks) Identification/Management.</li><li>Incurred Cost valuation; Accrual Development.</li><li>Change Management - support of submissions, reviews, and approvals.</li><li>CTR / Timesheet approvals.</li><li>Invoice attest.</li><li>Claims identification and record keeping.</li><li>Presentation of material as required.</li></ul><br /><br />With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil &amp; Gas, Power &amp; Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.