The Administrative Manager is responsible for oversight of the administrative, operational and financial activities of a department, medical care unit or division. This individual ensures the successful coordination and delivery of the day-to-day operations, including budgetary oversight, staffing, residency and/or administration of policies and procedures. The ideal candidate will have excellent communication skills, be self-driven motivated, savvy with technology, EMR systems and Microsoft applications, and be a fast learner.

This manager will provide oversight at two rehab locations/practices and directly supervise a staff of about 17 employees.

• Establishes major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives.
• Administers departmental contracts and grants in accordance with Mount Sinai Health System policies and sponsor requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds.
• Recommends changes in operational policies and procedures to ensure compliance with the organizations guidelines. Ensures activities are in compliance with federal, state and local regulations and/or guidelines.
• Assists in the determination of fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds.
• Ensures the adherence to budget parameters.
• Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and resolve problems.
• Prepares operational and financial reports and analyses. Setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Serves as the departments liaison with administrative and professional staff regarding policies and procedures, personnel administration, grant administration and budgetary preparation and control.
• Interprets and administers personnel policies such as hiring, performance appraisals, training, staff disciplinary activity and salary recommendations. Ensures compliance with federal, state and local regulations regarding equal pay and equal employment.
• Assists in the planning of short and long-range goals for the department, unit or division. Prepares and evaluates proposals to implement new programs and expand existing ones.
• Assists in the implementation of quality assurance programs and monitoring activities to meet standards and regulations of accrediting agencies.
• Performs other related duties.

• Bachelors degree in business related field. Masters degree preferred.
• 5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions.

Non-Bargaining Unit, 857 - Rehabilitation and Human Performance - ISM, Icahn School of Medicine

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