We are seeking to appoint a Reprographics, Receptionist and Administration Assistant  to join our innovative team from November 2021 to work within our high performing Academy. This role is fixed term maternity cover.

About Us

Harris City Academy Crystal Palace is a mixed Academy for 1,300 students aged 11-18, with a large sixth form of over 350 students. The Academy has three consecutive Outstanding judgments by Ofsted, with the most recent inspection in 2014 finding the Academy to be Outstanding in every aspect. We are a consistently high performing school; in 2019, our progress 8 score was 0.61, 94% of our students achieved a 4+ in English and 86% in maths.  Our motto, ‘All Can Achieve’ encapsulates our vision that all members of the Academy community are supported and encouraged to achieve their absolute potential.

Main Areas of Responsibility

• Reprography, including the operation of copying equipment, photocopiers, printer and other reprographic equipment and meeting all reprographics deadlines.
• Assistance in the first line maintenance of reprographic equipment, including: fault finding, regular safety checks and the completion of necessary report forms for equipment repair, and assistance in liaison with engineers when they come to service equipment.
• The assistance in maintaining a charge back system and appropriate levels of consumable stock in the department
• The maintenance of stock records equipment and regular stock-taking checks.
• Support students and staff in their reprographic and equipment requirements including money on student cards for use on photocopiers.
• To assist in the Academy with reprographic requirements for all Academy events.
• Attendance at Academy functions where support is required. This may necessitate evening or weekend work.
• Responsible for the upkeep of Staff Trays.
• Ensuring continuous supplies of all staff workroom forms.
• Supporting the copying and redacting of student files as required.
• Under the direction of line manager, such other tasks that may be required to further the efficient running of department and Academy, commensurate with the level of the post holder.
• Reception and General Administrative Duties including SENCO administration
• Under the direction of the Administration Operations Manager:
• Receptionist from 7.30am until 9.30am on a daily basis and to cover as directed by Principal’s PA.
• Deal with all enquiries from visitors in respect of Academy events, admissions and enrolment procedures and refer them to the appropriate member of staff when necessary.
• Maintain appropriate records of incoming callers and outgoing staff from the Academy.
• Sign for deliveries and inform the appropriate recipient to arrange collection of goods.
• Receive company representatives, Governors, interview applicants etc. and contact relevant member of staff and direct visitors to waiting areas.
• Supervise 2 student receptionists.
• To provide administrative support for the Academy.
• Assisting with distribution of internal and external post.
• To assist in the development of appropriate resources.
• Provide administrative support for the Awards Evenings and other Academy events.
• To contribute to the subject area’s Improvement Plan and its implementation.
• To attend all appropriate meetings.
• To contribute to the whole Academy’s planning activities.
• To cover in SSC when directed.
• To invigilate examinations and support with examination admin as directed.
• To undertake duties as directed including lunchtimes.
• To be a presence on the corridors between lesson changeovers ensuring students move swiftly to class.

Qualifications & Experience

• An appropriate standard of academic qualifications
• Training in reception procedures
• Good level of administration skills
• Training on BromCom behaviour module
• At least two years’ experience of working in an inner city school or educational establishment with children and young people
• Experience of reception duties including dealing with visitors to the Academy in a professional manner

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Rewards & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.