Executive Assistant

United Kingdom || 1717 Days Ago

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United Kingdom

Category :Vacant

Country :United Kingdom

salary :£45,000 - £50,000

publish date :2021-09-30

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Description

Your new company

This prestigious London Local Authority with a large regional jurisdiction over both the City of London and the county of Greater London is looking for an interim and immediate, 6-month Director level PA or EA to support to the Chief Grants Officer & Director of CBT ('CGO'), the Deputy Director of CBT ('Deputy Director'), Head of Philanthropy Strategy and two Funding Directors. Based in the City this is a hybrid working role.
Hybrid role in the City of London.

Your new role

To organise diaries and 'bring forward folders' in an efficient and effective manner, balancing/prioritising demands of various parties, in consultation where necessary with the Head of Chief Grant's Office's Office and Charities Business Manager, recommending schedules to ensure appropriate time is allocated to meetings and appointments

To maintain an overview of priorities and key work for CBT and corporate charitable and philanthropic activities to ensure important issues are raised with the CGO and/or the Head of Chief Grant's Officer's Office & Charities Business Manager, or where necessary with the relevant senior manager and to actively advise the Director or other senior officers as appropriate of imminent external or internal deadlines or other relevant matters as appropriate.

To manage correspondence, including a high level of email traffic, prioritising issues and identifying and, where appropriate, instructing colleagues within the team to address, ensuring enquiries in relation to the charitable and philanthropic work of CBT and the Corporation are responded to in a timely and appropriate manner.

To compose individual correspondence to Members and external stakeholders, in consultation with the Head of Chief Grant's Officer's Office & Charities Business Manager where appropriate, to include gathering information and undertaking research as necessary.

To plan and undertake various administrative projects for the Director as required in support of CBT and corporate charitable and philanthropic activities, strategies and policies, and which may be of a confidential or sensitive nature.

To work with the initiators of events, such as seminars, learning events and annual dinners, and with Communications colleagues and other departments in relation to charitable and philanthropic activities: to develop guest lists and undertake planning visits where appropriate, overseeing and coordinating arrangements and supporting and advising guests as necessary

To undertake detailed research in relation to potential external partners and to prepare and provide background reports and briefing papers for Members, the Director and senior managers in order that they are fully briefed prior to external meetings.

To organise and maintain appropriate electronic systems of information, instigating and implementing improvements or devising and managing new systems in accordance with Departmental procedures and GDPR requirements as necessary.

To manage the arrangements for senior level internal and external meetings, drafting agendas, determining appropriate paperwork and documentation, writing papers and taking minutes, and ensuring actions are progressed as appropriate in accordance with organisational priorities.

To be the first point of contact in person or by telephone for the Director and senior management team for internal stakeholders, including Members, Chief Officers and other Senior Officers within the Corporation, and external stakeholders, including senior dignitaries and other high-level persons or officials, and to communicate effectively with all parties.

To arrange general meetings, appointments, lunches etc. as required providing refreshments where appropriate or when requested.

To organise travel arrangements for the CGO and the senior management team, ensuring appropriate travel documentation and itineraries are provided and any specific travel requirements are met.

To work with colleagues across the organisation to plan and organise the logistical arrangements associated with apprenticeships, graduate placements and work experience opportunities ensuring there are suitable local induction processes in place within the team

What you'll need to succeed

This role requires an experienced PA or EA with proven skills in high level support and stakeholder management. The successful candidate will need to be confident and not afraid to manage upwards.

What you'll get in return

A busy role within an exciting and developing environment, this is a chance to work with a friendly and supportive team in 6 month position. Central location in the City - the role holder will be expected to be in around 2 days out of 5 in a hybrid working model.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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