Site Name: China - Shanghai - Pudong - New Bund International Square Posted Date: Mar 22 2024 Role Purpose 职位目标： To provide efficient & timely support with high quality to superior/ department in daily work to ensure day to day smooth running of business Key Accountabilities/Responsibilities 主要工作职责： Secretarial Support i. To proactively help superior to manage calendar, schedule appointments and coordinating arrangements effectively to keep superior on schedule and to ensure no meeting/appointment conflicts in the daily calendar; ii. Take and relay accurate and timely messages from telephone callers, follow up on those messages in right way when necessary, as well as setting up conference call when required; iii. Communicate with all internal departments on admin affairs when necessary. iv. Maintain a comprehensive and accurate filing system; v. To monitor requests for work commissioned by the superior, progress chasing as required, to ensure that deadlines are met based on the plan; vi. To provide travel bookings service to superior, ensuring the correct and cost effective bookings are made; vii. To help superior to manage and track business related bills and payments, to make sure the smooth running of daily business; Business Support 2. Handle daily correspondence, meeting minutes, reports and other documents in accurate and appropriate way, including preparing good quality presentation materials, paper translations; 3. To organize internal or external meetings, to ensure that all the necessary logistics arrangements required for the successful of the meetings, such as meeting invitations, agenda, office facilitates, meeting papers etc; 4. To undertake any other duties as requested by superior with high quality before the deadline required by superior; 5. To handle all sensitive and confidential information and documents etc in appropriate way. 6. To assist in overall/regional business planning, forecasting and reporting. Others Other tasks assigned by line manager or Company. Qualifications/Requirements: 申请资格 / 职位要求： 1. University degree, English, Biz Admin or related major will be plus 2. 5 years above relevant working experience for assistant, preferably in office administration. 3. Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail. 4. Excellent and effective oral and written communication skills both English & Chinese, a proactive problem solver and team player. 5. Demonstrate strong PC skills including proficiency in a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, e-mail, etc.). 6. Strong sense of responsibility and confidentiality with Integrity. 7. Has passion for excellent work, self-motivated to work independent. 8. Results-orientated and proven ability to work under pressure and to tight deadlines Why Us? GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030. Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site. 致候选人的重要提示： GSK招聘团队只会使用 @gsk.com 后缀的邮箱与您联系。若您收到任何声称来自GSK邀请您面试或请您提供任何个人信息的邮件，我们建议您留意发件人的邮箱地址，并谨慎回复。若您不确定您所收到的邮件是否来自GSK，请您通过[email protected]联系我们。