Administrator (6 Months)

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Administrator (6 Months)</p>
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Job Description</p>
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Allocate document reference numbers from project specific registers;</p>
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Manage the document control for R&amp;D and Engineering Support projects;</p>
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Manage the document control for department documentation and Business Management System;</p>
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Assist with the running and update of the Subsea CoE SharePoint site;</p>
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File and issue documentation in line with company format and procedures;</p>
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Arrange business travel, maintain associated files;</p>
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Maintain RP&amp;IT personnel planner with annual leave, business travel, offshore trips and training days;</p>
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Onboarding of new personnel, including internal promotions, transfers and leavers;</p>
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Assist with administration of internal meetings and forums, e.g. book suitable resources/venue, send calendar invites, arrange catering/coach hire, etc.;</p>
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Allocate pool equipment/tools on request - maintain registers and equipment on return (laptops, cameras, mobile phones, callipers etc.);</p>
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Process business card, PPE, courier and stationery requests and maintain central registers;</p>
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Ad-hoc support which may include arranging taxis, document scanning;</p>
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Assist in update of department processes and procedures and help in the role out of training;</p>
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Record daily work activities and submit weekly timecards to ensure associated costs are recovered from projects;</p>
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Raise helpdesk cases as required - Facilities, IT, Accounts Payable, Purchasing and Logistics;</p>
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Assist the Administration team in raising requisitions;</p>
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Compliance with site safety rules and hazard observation reporting;</p>
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Compliance with Global and local business management systems and associated work instructions.</p>
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Assist with any other business requirements as stated by the department Lead.</p>
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Essential Experience</p>
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Competent in the use of Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), Adobe Acrobat and SharePoint.</p>
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Good oral and written communication skills with respect for confidentiality.</p>
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Proactive and flexible team player.</p>
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High attention to detail and accuracy.</p>
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Ability to use initiative and work with minimum supervision.</p>
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Ability to prioritise workload and work well in stressful situations.</p>
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