Assistant(e) de Direction RH

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference. Purpose of the role: Support the Human Resources department. The assistant of the HR Department France provides significant support to the members of the department in the management of their daily/operational activities and more particularly in terms of the administration of tasks of a HR compliance nature, with a possible legal impact. Main responsibilities  Monitor the budget of the Human Resources department at local and global levels o Annual budget update in conjunction with the Human Resources Director and the HRBP at the end of year n, for year n+1 o Monitor the budget throughout the year n+1, in conjunction with the Human Resources Director, the members of the department and the respective finance controllers of the HR function at local and global levels  Manage the invoicing process for service providers in the Human Resources department o Initiate purchase requests and establish the corresponding PO number o Track purchase orders and invoicing o Operate the closing of purchase orders o Ensure the link with the accounting department in France and in Chester (UK) if necessary o In the case of using new service providers, initiate and monitor the processes of:  Referencing, in connection with the Purchasing department  Contracting, in connection with the Legal department o Ensure general follow-up and report any issue or concern to the Human Resources Director as needed  Coordinate the governance of the department on behalf of the Director of Human Resources o Ensure the administrative management of weekly One HR Team meetings (management of documents on the HR server, rotating distribution of meeting facilitation roles, monitoring of the “Decision Log”, assistance in preparing the meeting moderator's agenda, etc.) o Planning of bi-monthly BPRH meetings (bringing together the Director of Human Resources and the BPRH), in collaboration with the executive assistant to the General Manager who manages the HR Director agenda o Follow the HR meetings organized by Global, ensuring in advance the presence of a member of the HR team at each of them o Interact as much as necessary with the executive assistant to the General Manager consider the agenda of the Director of Human Resources in this governance  Ensure the HR compliance control of important tasks and likely to lead to legal consequences, where applicable, including: o Establishment of the Staff Register (Registre du personnel) o Collection and/or verification of mandatory information (e.g., legal rational for temporary contracts requests for fixed-term contracts) within the company o Response to external surveys (e.g., public authorities, LEEM) o Management of the renewal process for medical business cards, in conjunction with the related departments within the company  Coordination of the expected contributions from the HR department in the context of internal audits or support to the HRBP, in the case of specific audits (e.g., VM Charter)  Organize HR team seminars o According to the seminar purpose established by the Director of Human Resources, set up the agenda, identify the appropriate place and ensure its booking o Coordinate the operational preparation of the seminar in connection with the HR Director and possible external stakeholders (consultants, etc.)  Contribute as needed to the operationalization of cross-functional projects, in support of the Human Resources Director or the involved members of the department o Interact with the Human Resources Director and the CSR lead to coordinate the effective contribution of the members of the HR department to the D&I, Employer Brand, Citizen Engagement, and well-being projects o Support for the organization of events: solidarity Days/Our neighborhoods have Talent/Office Week  Manage the expense report processes (Travel & Expense) within the framework of the HR department  Coordinate the visits to France of the members of the regional/global team of the Human Resources function (HR Head Major Markets, HR Head Commercialization, Corporate HR Head…)  Constitute the point of contact in France for US assistants in the HR function  Ensuring mail management, in liaison with the General Services department, the mail manager and La Poste if necessary; manage the distribution of mail within the team, including with the People Services team and its local representative  Represent the HR department within the community of assistants Skills and knowledge required:  General university degree (Master/Bachelor type) in administrative management or equivalent  Initial training or knowledge validated by experience in the field of Human Resources and/or Labor Law  General experience of at least 3 years in an international environment, ideally within a Human Resources department  Professional experience ideally acquired in the pharmaceutical or biotechnology industry  Ability to work as part of a team in a fast-paced environment, interpersonal skills/collaborative excellence, and good written communication  Sense of diplomacy and absolute respect for confidentiality  Ability to work cross-functionally with various functions and different personalities, establishing a climate of trust  Spirit of initiative, autonomy  Mastery or learning, if necessary, of BMS tools (SAP, etc.) and mastery of the MS Office suite  Fluency in English, both oral and written Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.