PERSONAL ASSISTANT TO MANAGING DIRECTOR

<p><b>IRC220502 - PERSONAL ASSISTANT MANAGING DIRECTOR </b><br />
<br />
At <b>Eni</b>, we are looking for a <b>Personal Assistant to Managing Director </b>within <b>Eni UK Limited </b>in <b>London. </b>You will be responsible managing Travel and meeting arrangements for the PA/Secretarial support, administrative support, and appropriate document management. You will also be responsible for the maintenance and update of Departmental records.<br />
<br />
<b>As a member of the Cross Team at Eni UK Limited </b> <b>you will be responsible for</b>:</p>

<p>&nbsp;</p>

<ul>
<li>maintaining the MD&
39;s diary.</li>
<li>acting as point of contact for the MD.</li>
<li>arranging meetings and videoconferences for the MD and for visiting Eni Senior Management during their visits.</li>
<li>preparing internal and external correspondence, writing and screening emails for the MD. Arrange catering service and material orders for the department.</li>
<li>making accurate travel and accommodation arrangements for the MD.</li>
<li>validating travel related invoices for correctness and to keep the department&
39;s travel spreadsheet up to date.</li>
<li>organising catering for in-house meetings in the Board Room for the MD and for visiting Eni Senior Executives if required.</li>
<li>organising corporate events, such as Annual IP Dinner if required and MD&
39;s corporate teambuilding lunches or dinners.</li>
<li>maintaining the MD department&
39;s stationery supplies, MD filing system, managers weekly attendance records and other documentation ad hoc.</li>
<li>Coordinating of bookings for the Board room and other offices on the Senior Management floor.</li>
<li>processing all expenses including monthly reconciliations of corporate business credit card statements for the MD.</li>
<li>ensuring completion of compliance for MD&
39;s meetings with Public Officials and Relative Persons. Adherence to company compliance, policies and procedures.</li>
<li>carrying out any other tasks as required by the MD and visiting Eni Senior Executives if required.</li>
<li>ensuring full adherence to the Company&
39;s Health, Safety and Environment policies, procedures, and standards.</li>
<li>Complying with Eni Code of Ethics and Law 231 principles.</li>
</ul>

<p>&nbsp;
<p><br />
<b>This is the opportunity for you if you have these skills and requirements </b> :</p>
</p>

<p>&nbsp;</p>

<p>&nbsp;</p>

<ul>
<li>Educated to A Level or equivalent.</li>
<li>Possess a formal PA/secretarial qualification.</li>
<li>Knowledge of English</li>
<li>Fluency in Italian (advantageous)</li>
<li>Fully familiar with PC based software, for example, MS Office Suite</li>
<li>Previous secretarial experience and experience of working at Senior Management level.</li>
</ul>

<p>&nbsp;
<p><br />
<b>Location: </b><br />
<br />
London<br />
<br />
<b>Contract type: </b><br />
<br />
Permanent<br />
<br />
At Eni,<b> people are the key to our success</b>, which is why our values are focused on<b> diversity, and lifelong learning</b>.<br />
<br />
Eni evaluates applications regardless of candidates&
39; personal and cultural characteristics or orientations. If your application is among those most in line with the required profile, you will be contacted to continue the selection process .<br />
<br />
<b>Together we have greater energy. </b><br />
<br />

LI-EIRL</p>
</p>

<p>&nbsp;</p>