OFS Office Administrator - Calgary, CA

Baker Hughes is seeking Administration Support for our leadership team. Reporting to the Managing Director in Calgary, this position is responsible for providing comprehensive support to the OFS senior management team, as well as managing office operations. Able to work with limited supervision, this position operates with latitude by using independent judgment and initiative, and maintains a high level of discretion in all interactions.<br><br><b> Partner with the best </b><br><br>As and OFS office Administrator you will be responsible for:<br><br><ul><li>Working closely with the Leadership Team to ensure organization, maintenance and respective follow up of internal corporate travel commitments, presentations, and other obligations</li><li>Coordinating development, formatting and editing of speaking notes, briefing materials and other documents</li><li>Setting schedules, preparing meeting packages, and taking minutes at Leadership Team meetings</li></ul><ul><li>Preparing correspondence for the organization (including letters of support, responses to inquiries, and funding challenge proponents) as required</li><li>Working with procurement and supply chain to manage suppliers / vendors</li></ul><ul><li>Organizing company sponsored events, conferences, funding announcements, stakeholder/government engagement workshops, webinars, and lessons learned events, fundraising and volunteer initiatives, internal team building events etc</li><li>Assisting in the management of office space, including arranging maintenance and overseeing service contracts and systems</li></ul><ul><li>Assisting in onboarding and orientation for new staff members</li><li>Managing relationship and tickets with Calgary Sports and Entertainment and Calgary Stampede</li><li>Arranging hosting/catering and venue bookings for internal and external meetings</li><li>Purchase order completion and maintaining office supplies</li><li>Working with facilities team to ensure adequate office coverage during business hours</li><li>Providing other administrative and day-to-day support as required</li></ul><br><br><b>Fuel your passion</b> <br><br>To be successful in this role you will:<br><ul><li>Minimum of 5+ years of related experience working in roles supporting executive-level professionals</li><li>Post secondary education in a related field, or in the communication field, would be considered an asset</li><li>Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)</li><li>Top notch organizational, time management and priority assessment skills</li><li>Well-developed verbal and written communications skills</li><li>Collaborative spirit, good interpersonal and problem-solving skills</li><li>High degree of attention to detail and demonstrated professionalism in executive settings</li><li>Ability to handle a variety of activities and confidential matters with discretion</li></ul><br><br><b> Work in a way that works for you </b><br><br>We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:<br> <br><ul><li>Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive</li></ul><br><br><b> Working with us </b><br><br>Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.<br><br><b> Working for you </b><br><br>Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:<br> <br><ul><li>Contemporary work-life balance policies and wellbeing activities</li><li>Comprehensive private medical care options</li><li>Safety net of life insurance and disability programs</li><li>Tailored financial programs</li></ul><br><br><b> About Us </b><br><br>With operations in over 120 countries, we provide better solutions for our customers and richer opportunities for our people. As a leading partner to the energy industry, we're committed to achieving net-zero carbon emissions by 2050 and we're always looking for the right people to help us get there. People who are as passionate as we are about making energy safer, cleaner and more efficient.<br><br><b> Join Us </b><br><br>Are you seeking an opportunity to make a real difference in a company with a global reach and exciting services and clients? Come join us and grow with a team of people who will energize and inspire you!<br><br>As part of our commitment to the health and safety of our employees, customers and the communities in which we operate, this role requires full vaccination for COVID-19 prior to beginning work.<b>About Us:</b><br> With operations in over 120 countries, we provide better solutions for our customers and richer opportunities for our people. As a leading partner to the energy industry, we're committed to achieving net-zero carbon emissions by 2050 and we're always looking for the right people to help us get there. People who are as passionate as we are about making energy safer, cleaner and more efficient. <br><br><b>Join Us:</b><br> Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let's come together and take energy forward.<br><br>Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.