Executive Assistant

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Executive Assistant</p>
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Job purpose: </p>
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Provides support to senior management with all the executive's administration needs including organisation, scheduling, correspondence, and meetings. Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.</p>
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The Executive Assistant helps the executive leaders stay organised by managing their schedules and keeping up with correspondence based on their needs.</p>
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Typical background and experience required:</p>
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Work experience as an Executive Assistant, Personal Assistant or similar role</p>
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Excellent communication skills, both written and verbal;</p>
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Outstanding organisational and time management skills;</p>
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Professionalism</p>
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Discretion and confidentiality;</p>
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Ability to multitask;</p>
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Strong attention to detail;</p>
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Flexibility </p>
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Self Motivation and initiative</p>
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Be a team player</p>
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Persistence</p>
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Previous experience in scheduling and planning</p>
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Previous experience in a similar role;</p>
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Excellent Microsoft Office knowledge;</p>
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Main accountabilities:</p>
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Manage the diaries and schedules of senior management</p>
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Organise and schedule meetings</p>
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Prepare meeting agendas, perform research for meetings, and take minutes during meetings</p>
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Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members</p>
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Maintain office correspondence, including crafting routine electronic correspondence, and maintaining social media presence</p>
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Act as the point of contact among executives, employees, clients and other external partners</p>
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Liaise with clients and business guests</p>
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Organise media appearances and events</p>
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Solve simple IT problems and contact the IT department when necessary</p>
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Maintain electronic filing system, ensuring processes and software are up to date and in working order</p>
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Manage projects and follow-up with team members where required</p>
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Maintain a strong working relationship with other relevant departments</p>
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Liaise with other staff members on behalf of senior management</p>
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Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary</p>
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Prepare and deliver monthly reports</p>
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