Executive Assistant

<b>Company:</b> Puglisevich Crews and Services Limited<br> <br><b>Working Hours:</b> 40 hours per week<br> <br><b>Job Status:</b> Full Time; Permanent<br><br>Puglisevich is looking for an Executive Assistant to join their team!<br><br>The Executive Assistant role includes, but is not limited to, the following primary duties: &bull;<br> <ul> <li>Anticipate needs and provide high-level, tailored support to management</li> <li>Accurate, quick execution of administrative activities with high attention to detail and organization</li> <li>Represent the executive in a professional and confident manner, in both written and verbal communications, internally and externally</li> <li>Prioritize and manage multiple priorities and projects with timely follow through</li> <li>Manage executive calendars, coordinate meetings and travel, and reconcile expenses</li> <li>Meetings support (room bookings, catering, IT requirements, minutes etc.)</li> <li>Inbox and email management (e.g., compose emails)</li> <li>Send external/client communications on behalf of management</li> <li>Coordinate courier/mail</li> <li>Document and Report Management</li> <li>Maintain and update distribution lists</li> <li>Build effective relationships with vendors, partners, and customers</li> <li>Support finance functions such as invoicing, billing process, bank reconciliations, etc.</li> <li>Assist with payroll and ad-hoc HR projects</li> <li>Other Duties as assigned</li> </ul> Position Requirements <br><b>What You'll Need </b><br> <ul> <li>Minimum 2 years administration experience supporting management in a professional, fast paced environment</li> <li>Proven experience managing executive calendars and handling meeting coordination</li> <li>Excellent organizational, time management and project coordination skills</li> <li>Ability to deal with highly confidential and sensitive issues</li> <li>Flexible and adept to support various unpredictable projects and schedules</li> <li>Strong verbal and written communication skills</li> <li>Must be able to take detailed notes during meetings</li> <li>Strong presentation skills</li> <li>Proficient with MS Office (Word, PowerPoint, Excel, & Outlook)</li> <li>Degree or diploma in business administration or in a related field preferred</li> </ul> <br><br>The above is intended as a summary of the key requirements for the position and is not intended to be complete list of all duties and responsibilities.<br><br>It is the objective of Puglisevich to ensure employment equity within the workplace. We encourage applications from Aboriginal peoples, visible minorities, women, and persons with disabilities having the capability, qualifications, and experience to make application for this position. Qualified residents in Newfoundland will be given first consideration in the staffing of these positions<br> Position Executive Assistant Location Puglisevich Crews & Services Limited - NL EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.