SENIOR HR & CONTRACT ADMINISTRATOR

<b> IRC220218 - SENIOR HR & CONTRACT ADMINISTRATOR </b> <br> <br> At <b>Eni</b>, we are looking for a <b> Senior HR & Contract Administrator </b> within <b>EGEM</b> in <b>London</b>. You will be responsible for maintaining areas of activity, providing administrative HR support as outlined in the relevant job function (key responsibilities area) section, including carrying out any ad hoc and stand-in support. You will be supporting the Contract Holder in effective management of contracts and their relevant administration activities as outlined in the key responsibilities area. <br><br><b> About </b><b> EGEM </b> <br> <br> Eni is one of the leading integrated energy companies with activities in exploration, production, transport, and marketing of oil and natural gas. Eni has a market capitalisation of &euro;33bn and has a &euro;70bn turnover. It is not only a leading international upstream Company but also Europe's largest natural gas Company. <br> <br> In January 2021, Eni integrated the Gas, LNG, Power & Emission related activities to form Eni Global Energy Markets. EGEM internationally trades Gas, LNG, Power & Emissions and Oil derivatives (mainly to hedge GLP Business contracts) while maintaining the full capabilities and trading activities of the former ETS GLP business. The integration of the trading activities into EGEM enables Eni to capture additional business opportunities in the market, EGEM will carry out physical and financial transactions on behalf of Eni Group and other activities related to management of the opportunity and flexibility of Eni's portfolio of assets. EGEM's headquarter office is in Milan, the company also has offices in London, Brussels and Singapore. <br> <br> Eni has a substantial and growing LNG supply portfolio, with a global reach. The current 5.5Mtpa portfolio is expected to double in size over the next five years, with growth coming predominantly from Eni's own upstream assets. <br> <br> <b> As a member of </b> <b>the Human Resources at EGEM you will be responsible for</b>: <br> <ul> <li> Preparing of MS office based documents which include: reports, procedures, contracts, employee booklets, letters (e.g. start date letter, termination letter, confirmation of employment, references etc.), presentation material, forms and general correspondence and any ad-hoc HR related materials </li> <li> Assisting with systems updates related to assigned population </li> <li> Preparing and submit HR reports including general & administrative budget and forecasts and any other ad hoc reports including reports using the HR systems </li> <li> Maintaining data quality integrity & consistency and undertake regular auditing to ensure data quality is maintained within the HR system </li> <li> Organising and updating new joiner's packs, forms and documents and employee electronic personal folders </li> <li> Filing, organising files, developing and maintaining documents (electronic and printed documents) </li> <li> Assisting in other areas as activity increases </li> <li> Initiate employees' medical insurance, assist with occupational health visits as required </li> <li> Supporting employees' relocation and mobilisation processes </li> <li> Assisting and /or create purchase requisitions via the SAP system </li> <li> Preparing ad hoc reports for Management, HQ and HR team, as required in an accurate and timely manner. </li> <li> Ensuring compliance is adhered to in relation to UK Data protection laws with respect to managing data within the HR system. </li> <li> Assisting with documentation preparation with respect to Audit requests. </li> <li> Assisting with review and development of EGEM UK Establishment Policies and Procedures </li> <li> Coordinating the day by day activities, ensuring contractor compliance with the terms and conditions of the contract (Scope of Work, Deliverables, Schedule, etc.) </li> <li> Ensuring that all aspects of the contract are complied with in an auditable manner and that cost, schedule and HSE risks are minimized. </li> <li> Providing general contractual / c ommercial advice to the Contract Holder. </li> <li> Assisting Contract Holder in all matter of tax, insurance, warranty, bond, liquidated damages, etc. and liaise with the relevant internal supporting functions (e.g. Procurement, Finance, Legal). </li> <li> Supporting development of Scope of Work in preparation of tender </li> <li> Preparing documents required by procurement to start tender processes including PR, note for approval etc. </li> <li> Preparing internal administrative procedure as required (e.g. if contract has more than 1 user) </li> <li> Administer and maintaining records of all correspondence, meetings, actions and decisions relating to the contract. </li> <li> When applicable, attend the Handover meeting with Contractor & procurement and verify the completeness of Contract documents. </li> <li> Coordinating and maintain register of contractual and commercial issues for contract holder (including intercompany service agreements). </li> <li> Preparing correspondence to the Contractors on routine contractual / commercial matters, for signature by the Contract Holder. Review correspondence from Contractors and monitor and expedite response times by Company. </li> <li> Attending meetings with Contractors at which contractual / commercial matters may be discussed. </li> <li> Verifying the timely and correct approval of Contractor's invoices monitoring the payment process. </li> <li> Monitoring, track and keep record of the actual Contract expenditure against the Administrative Contract Validity. </li> <li> Assisting the Contract Holder in the Contract close-out process and consolidate the supporting documentation. </li> </ul> <br><br><b> This is the opportunity for you if you have these skills and requirements </b> : <br> <ul> <li> Secondary Level Technical Education </li> <li> Bachelor's Degree in economics, Law or other relevant degree (preferred). </li> <li> Previous experience in Contract Administration and HR (preferably Compensation & Benefits, Planning & Control Area, HR Analytics), preferably in Oil & Gas or Financial Services </li> <li> Relevant experience in a similar role and experience managing multiple administrative tasks </li> <li> Numeracy, accuracy and attention to detail </li> <li> Planning and organisation skills, budgeting and control skills </li> <li> Advanced personal computer skills including electronic mail, record keeping, routine database activity, Microsoft Office suite and Oracle based HR Systems (including Taleo) required </li> <li> Relevant experience in Contract management, advanced knowledge of Contract Management process </li> <li> Advanced knowledge and experience of cost estimating, budgeting, cost analysis & control, comparative economic evaluation </li> <li> Advanced personal computer skills including electronic mail, record keeping, routine database activity, Microsoft Office suite required </li> <li> Working knowledge of SAP preferred </li> <li> Ability to effectively present information to top management </li> <li> Candidates must be eligible to work in the UK </li> <li> Fluent in English, other languages would be beneficial </li> </ul> <br><br><b> Location: </b> <br> <br> London <br> <br> <b> Contract type: </b> <br> <br> Permanent <br><br>At Eni,<b> people are the key to our success</b>, which is why our values are focused on<b> diversity, and lifelong learning</b>. <br> <br> Eni evaluates applications regardless of candidates' personal and cultural characteristics or orientations. If your application is among those most in line with the required profile, you will be contacted to continue the selection process . <br><br><b> Together we have greater energy. </b> <br> <br>
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