Partner Administrative Assistant

Overview At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. The opportunity: KPMG Winnipeg is looking for a Partner Administrative Assistant who can provide support on a range of activities to ensure a high-quality product. Role Summary: Maximizes the value of Partner time by proactively identifying and taking accountability for all administrative matters. Understands business needs, manages service delivery, mitigates issues, and brings solutions. Understands KPMG business processes and proprietary systems in order to execute, or effectively delegate work. Operates with a large degree of autonomy and independently completes high quality work to meet established goals. What you will do Client Relationships: Professionally interacts with clients or function leaders team as directed. Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process. Document preparation - Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite Contact Management - Manages Partners’ contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current. Calendar Management – Pro-actively looking ahead and manage Partners’ calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts. Meeting Management & Support – Coordinates and manages the scheduling of internal and external meetings and events. Attends internal meetings as requested by Partners, Compiles, transcribes, and distributes minutes of meetings when required and follows up on action items. Communication – Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken. Marketing – Works with marketing team assisting where required; email distribution, client event communications, event management. At Partners’ discretion, manages or supports proposal process in collaboration with marketing resources. Reporting – Manages regular and ad hoc reports as requested. Travel Management – Handles travel arrangements and reservations as required. Expense reporting – Completes, reconciles, and ensures timely submission of expense reports for the Partner through concur. Acts as a liaison between partners and Delivery Centre on Risk Management and Billing requirements as applicable. At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. What you bring to the role Minimum 5 years administration experience supporting senior level or C-Suite executives. Experience working in a fast-paced environment with tight deadlines. Excellent software skills in standard office applications, e.g., Word, Excel, PowerPoint, Outlook, TEAMs Database inquiry reporting systems, etc. Strong writing, proof-reading and reading skills. Professional attitude and approach with the ability to creatively think outside of the box. Strong time management and organizational skills, and the ability to multitask while maintaining high attention to detail. Ability to work as directed with minimal supervision. Strong problem solving and decision making skills – be able to use professional judgment to make relevant and appropriate decisions to move situations forward. Builds cross-functional relationships extending beyond their own team using strong speaking and listening skills Keys to your success: KPMG individuals Deliver Impact | Seek Growth | Inspire Trust and understand that a diverse workforce enables us to deepen relationships and strengthen our business. Providing you with the support you need to be at your best For more information about KPMG in Canada’s Benefits and well-being, click here. Our Values, The KPMG Way Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here. For general recruitment-related inquiries, please contact the HR Delivery Centre at [email protected]. If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at [email protected] or phone: 416-777-8002 or toll free 1-888-466-4778.