Project Secretary

<b> Overview / Responsibilities </b><br><br>Wood has an opportunity for a <b>Project Secretary</b>. There is an increased thrust to deliver our services for the growing Asian market. As a result of this, <b>Singapore </b>operation is expanding and evolving to manage the challenges of regional projects that continue to pose challenges in offering our services through a global talent pool. <br><br><ul><li> General administration and reporting protocol </li><li> Answer incoming calls, answer routine queries, take messages where appropriate, and/or refer to relevant person or department </li><li> Receive and distribute post, logging in correspondence into department log </li><li> Administer diary, organise meetings, accommodation (where necessary), hospitality </li><li> Typing and formatting reports and documents </li><li> Under direction, organise travel arrangements and ancillary equipment required </li><li> Liaise with other departments as and when required </li><li> Set up and maintain filing system; organise file archival </li><li> Organise, order and maintain suitable level of stationery supplies </li><li> Organise courier service </li><li> Photocopying, printing, scanning and distribution of documentation </li><li> Be a general contact for staff/clients and receive visitors where appropriate </li><li> General administrative tasks as and when required </li><li> Process construction personnel expense claims including, Employee Living Allowance, telephone accounts, travel, and hotel expenses. Perform verification, validation, compliance and submission activities prior to management and payroll approval as required </li><li> Produce and distribute various weekly reports, including, bridging time, man-hour, exceptions, and others ad-hoc reports that may be requested by the construction manager </li><li> Create and maintain an active construction site Telephone List including construction site staff </li><li> Provide general secretarial/administrative support for department/project as necessary </li><li> Ensure that all construction sites are kept informed of any corporate announcements via hard copy communication </li><li> Maintain guidelines for re-entry of construction site assigned personnel back into the Home Office </li></ul><br><br><b> Skills / Qualifications </b><br><br><ul><li> Min secondary education in office management skill </li><li> Competent PC skills </li><li> Highly motivated, well organized, resourceful and proactive </li><li> Possess good interpersonal skills with sound written and oral communication skills </li><li> Flexible approach and able to work under pressure with a can-do attitude and a desire to win </li><li> Ability to promote an open and informal communication environment that aims at growing mutual trust and teamwork </li></ul> <br><br><b> Company Overview </b><br><br>Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com <br><br><b> Diversity Statement </b><br><br>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.