Document Controller

<b> Overview / Responsibilities </b><br><br>Wood is recruiting for a Documentation Controller to join our team in Manila. This role will work with user departments to assist in the intake and management of information in database systems for documents received and issued by the project team. This includes, but is not limited to, correspondence, requisitions, RFIs, submittals, meeting minutes, data books, drawings and specifications. This is an end-to-end rejuvenation scope and as such, will involve interfacing with other disciplines like, planning, construction, procurement, HVEC and client operations. <br><br>You will be expected to work in a multidiscipline team environment where the overall success of the project is paramount. <br><br>Responsibilities: <br><ul><li> Responsible for the establishment of document control system for internal and external documentation this includes classification, indexing, tracking, distribution and reporting all status of documentation </li><li> Receive, distribute, monitor and log all drawings and documentation for the project and manage post drawing revisions to appropriate documents </li><li> Implement and maintain established document procedures and ensure all required signatures are included on project documentation </li><li> Perform quality checking of all received and transmitted documentation and verify transmittals for every document posting </li><li> Update and maintain DCC folders in Sharepoint and implement the archiving and retrieval activities, m aintain databases of project information for use by the project team and client </li><li> Maintain drawings and document files and respond to internal and external drawing and document requests </li><li> Provide support in locating reference files in the database and perform reprographics, CD copying and scanning activities </li><li> Provide support for the development of project generated documents, including encoding and formatting </li><li> Interface with MOC change owners, SAP and materials groups regarding documentation closeout under the direction of the Repair Order Team Lead </li><li> Coordinate on general issues related to document control and interface with counterparts and third party regarding documentation requirements </li><li> Assist with the assembly of weekly and / or monthly program progress and management reports </li><li> Perform regular document control system audits, as scheduled </li></ul> <br><br><b> Skills / Qualifications </b><br><br><ul><li> Candidates should have a Bachelor's Degree in Management of Information Management, Computer Science, Information Sciences, or related field </li><li> Should have a minimum of five years' practical experience in oil and gas or engineering projects </li><li> Will have a strong understanding of project document life cycle and experienced in coordinating and filing hard copies and electronic documents for large projects </li><li> Experienced in electronic document file management and web based document management software </li><li> Demonstrated proficiency and extensive experience with Microsoft SharePoint and Office applications </li><li> Strong organizational skills, including an ability to prioritize activities and work with limited supervision </li><li> Good interpersonal skills and ability to communicate effectively with various management levels </li><li> Proven ability to work to demanding project schedules </li><li> Demonstrated experience in developing excellent relationships with clients and technical teams </li><li> Good data analysis and problem solving skills </li><li> Working knowledge of computerized support systems (SAP) </li><li> Ability to work well under pressure and deliver quality results on time </li></ul> <br><br><b> Company Overview </b><br><br>Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com <br><br><b> Diversity Statement </b><br><br>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.