Office Manager

Job title Office Manager / Office Assistant Job description Due to recent organisational changes, we would like to welcome a talented, organised, and enthusiastic Office Manager who is responsible for facilitating the smooth running of our Belgian HQ and flex offices. As an Office Manager, you’re the first point of contact for our clients, visitors, and our employees. By working closely with HR, Finance, Sales, and the Management team, you can make a difference by guaranteeing an optimal functioning of our headquarters in Mechelen. You will focus on delivering efficiency, organizing the operations and day-to-day running of the Belgian (flex) offices including meeting rooms, travel bookings, procurement of facilities, office equipment, catering orders, hospitality services and support to the Sales and Management team. Role Welcome guests & visitors at the reception of our office First point of contact and monitoring practical questions by phone Work closely with all internal teams to assist with administrative tasks and questions Receive, sort, and route all incoming and outgoing mails, deliveries, and letter post Set up meeting rooms Plan and manage all aspects of the facilities function which may include but is not limited to maintenance contracts, equipment, building space allocation and layout, office services, furnishings, and communication services. Under minimal supervision plans, budgets and schedules facilities modifications and moves. Ensures processes are followed in relation to H&S and various projects, including office moves, rearrangements and modifications, preventive or remedial maintenance. Maintaining compliance and regulations as per law and Wipro’s internal policy Maintains occupancy records and provides information to accounting for allocation billing. Identify and deliver process changes to improve quality of FM services within budgetary constraints. Manage office supplies (follow up, new orders, supplier management, cost management, …) Act as hospitality manager and occasional event planner Support the local management team Work together with our Business Development and Pre-sales team in a variety of tasks (proposal building, client follow-up, commercial operations, etc.), support them where necessary and maintain regular communication Collaborate with our partner Salesforce to work on joined deals and related commercial tasks. Job requirements You have a degree in Office Management or equal by experience Experience with most common software packages (e.g., Google, Microsoft Office, to ensure the efficient running of the office) Good communication skills, must be approachable, supportive, enthusiastic, and flexible in supporting our teams Strong organizational skills and ability manage multiple tasks and projects Fluent in Dutch and English. French is considered a plus. Strong team player but also confident taking ownership No 9-to-5 mentality and able to work onsite We are looking for a dynamic and energetic person who loves to facilitate our office and administrative needs and is not shy to be the first point of contact in our office. You don’t need any working experience, just a hands-on mentality, a fun team spirit attitude and a lot of enthusiasm! What we offer Being part of the local Belgian Wipro family and will be supported by 230.000 enthusiastic colleagues spread over the 6 continents A state-of-the-art training platform so you can grow and become the best version of yourself Meet all your colleagues at our company weekend, barbeque, after work drinks, Ekiden run, … Because we need to relax as well, you have 32 holidays Your company car will take you from A to Z Buy your lunch with your meal vouchers We also love to take care of you with our group and hospital insurance And finally, a competitive salary and a bonus for your great results!