Bids & Tender Clerk

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo. We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences That is why we in Portugal are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”! Summary: Tasks: Create and register tasks in the respective management software: Register all requests of prices received in the department, email, fax, sales force or platforms Daily analyses of electronic platforms (download new tenders terms): Task performed every day, the department is responsible to check one platform per day, multiplied per 6 platforms Analyze tenders terms; Request payment for tender terms; Prepare offers/tenders in contract/tenders management software: Generate the final document to be sent to the customer accordingly the customer request/template Prepare offers/tenders in the respective electronic platforms: Upload all data, along with files and prices in each platform, depending on the customer Prepare tenders legal documentation: Gather all documents needed in the tender terms and create the necessary ones Prepare samples, as per tender request: Not all tenders have the need for samples, but when requested shall order samples, label and prepare documents the follow along with the samples Guarantee tenders review (2 verifications – 4 eyes): Request payment for tender process in legal entities send confirmation for the customer: All tenders with significant value have to be validated/audited by an auditors court, to confirm the legality of the process and the company shall pay for it and have a note confirming the payment Send letter to the customers (acknowledgment letter in case of no answer, or product not available in company´s portfolio): Register adjudications and contracts; Prepare insure request and similar legal documents: Analyze the contract previous document and validate the tender value adjudicated, obligations, etc… Fill Excel template with awarded data; Archive tenders offers and contracts; Support negotiations/changes in award conditions for tenders; Read, register and forward department emails and correspondence; Manage phone calls from internal and external customers; Help customer service checking prices and solve overrides. Qualifications Requirements: Previous experience in tenders management, minimum 3 years, preferable in the medical or pharma sector Experience in electronic platform, such as VORTAL, Anogov, Acingov, Saphety, SPMS University degree preferable in law, economics or business administration, other High level in English language Good knowledge on Microsoft office package (Excel Important) Able to handle pressure Ability to work as a team member Client and results oriented person Intellectual curiosity Experience with the main ERP’s systems like JDE, SAP, etc. Primary Location Portugal-Lisbon-Lisbon- Organization Johnson & Johnson Limitada (8405) Job Function Sales Requisition ID 2105991566W