Executive Assistant

Responsible for working within SPGMI’s Executive & Operations Support organization. The Assistant will support the executive stakeholders across the organization by providing administrative and operational support through standardized workflows. The Assistant will coordinate resources, improve workflow processes, and maintain collaborative team environments to accomplish meeting all goals. Openings: Specific Accountabilities For this Position Are As Follows: Act as a liaison between the executive team and supporting departments to execute on all required administrative and operational needs to maximize business workflows. Maintain best practices and industry standards to provide a leaner, consistent and reliable operational cost structure. To effectively Accomplish These, Responsibilities Will Include: Maintains central point of record for all related executive information (travel, schedule, preferences, expenses, etc) Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Coordinate and support all meeting logistics; includes catering, meeting logistics, meeting materials, etc. Provide support to stakeholders, including coordination of transportation, accommodations, meeting preparation (preparing meeting materials) technical assistance Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions Communicates status updates on regular frequency to stakeholders as required Maintains customer confidence and protects operations by keeping information confidential Prepares reports by collecting and analyzing information Works collaboratively with various internal departments to establish clear stakeholder expectations to ensure all deliverables are completed on-time Responsible to maintaining accurate and relevant workflow procedures Education: Bachelor’s degree in Business Management, English, Communications or a relevant field preferred, but not required if comparable work experience is established. Work Experience: 1 to 3 years of experience in business administration/options capacity required. Proven ability to manage multiple tasks, projects, resources and dependencies in a fast-paced environment. Certifications/Training: None required. Language Requirements: Strong English speaking and written skills required. Time Type: Full Time Regular Working Environment & Physical Demands: General fast-paced office environment. Regular computer use required. Regular attendance is required. Occasional lifting of 25 pounds is required. Work Schedule/Travel/On Call, etc.: Flexible schedule to meet important deadlines. Occasional weekend work is required. Must be open to night shift *there is a possibility to be moved to the mid shift but no guarantees Other Knowledge, Skills, and Abilities: Evidence of a continuous-improvement mindset for optimizing processes. Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success. Excellent oral and written communication skills Strong and effective problem-solving, analytical, and research skills. Excellent and effective organizational and time management skills. Excellent MS Office skills. Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner. Aptitude for learning. Knowledge of S&P processes is a bonus. ----------------------------------------------------------- Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: [email protected] and your request will be forwarded to the appropriate person.  US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. ----------------------------------------------------------- 502 - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group) Job ID: 271444 Posted On: 2022-02-28 Location: Makati City, Philippines