Sales Administrator

Auto req ID: 244010BR Job Description Main Purpose The Sales Administrator is responsible for controlling and checking all sales related documentation and the administrative processes that ensure the DC’s financial integrity and compliance, and enable the day-to-day operational efficiency Accountabilities Ensure that all Route documentation is appropriately completed, filed and signed in line with company policy. Maintain files and documentation in an organized manner. Banking, Route Expenses and Petty Cash: process daily, ensure accurate recording and flag any irregularities. Attend to queries, assist with resolving HHC problems, and escalate issues when necessary. Reconcile Stock and Monies against invoice register and bank statement and process weekly reconciliations Debriefing - ensure POD’s and credit notes meet SOA requirements including monthly credit control claim schedules Scan documents (invoices and credit notes) into Laserfische daily Health, Safety, Security and Housekeeping control in area of responsibility. Utilise the in-house systems to maximum efficiency and report and follow-up system issues to IT department. Train Sales team on relevant policies and procedures and ensure own skills and training remain up-to-date. Qualifications/Requirements Key skills / Experience required Qualifications Grade 12 / Matric / Senior Certificate minimum 3 year tertiary qualification essential preferably within Sales or Finance Knowledge / Skill Computer literacy essential (Microsoft Excel and Word) with a sound understanding of Excel (worksheets & formulas) Good communication skills Good inter-personal skills Strong administration skills Extremely high organization skills and ability to multi-task/prioritize Strong sense of urgency and ability to meet deadlines Ability to carry out procedures quickly and efficiently with minimal supervision High level of attention to detail Experience Minimum 2 – 3 years experience in an admin or warehouse or distribution environment Administration experience with emphasis on debtors and creditors skills Sales/Financial/Compliance/Control experience preferred Competencies Drive for results Strong attention to detail, accuracy and dependability Able to work to a plan/routine Able to work under pressure Demonstrate Respect for others Customer Driven / Service orientated Demonstrate Initiative“PepsiCo is an Equal Opportunity Employer in line with the Employment Equity Act