Administrator

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ADMINSTRATOR</p>
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Our client, an Oil and Gas Company is seeking an experienced Administrator. This is a 3-6 Month PAYE Contract role based in Aberdeen and working 37.5 hours per week. Experience with formatting/reformatting, Office365 packages, Teams, Outlook etc. is highly desirable.</p>
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Job Purpose: </p>
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To assist in updating Management System documents to reflect the current organisation.</p>
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Reporting lines and interactions:</p>
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Hierarchically reports to the Information Management Manager</p>
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Main accountabilities: </p>
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Re-format documents to the latest templates and company requirements; logo, font and style, pagination, header and footer, disclaimer, numbering and branding colours.</p>
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Remove any reference to previous old departments, personnel, legacy company, obsolete document references, etc.</p>
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Notify IM Manager and BMS Coordinator of any irrelevant documents.</p>
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Liaise with owners for the accuracy of the technical content of the document, if content obsolete to remove from the management system.</p>
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Track and provide progress on a weekly basis of the total documents managed for each category/departments.</p>
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Any other duties as required by the Information Management Manager.</p>
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Qualifications (professional, technical, academic):</p>
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Essential: </p>
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Proficiency in Microsoft Office package.</p>
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Typical background and experience required:</p>
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Essential: </p>
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Proficiency in MS, Office 365 Word, Excel and PowerPoint.</p>
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Efficient in formatting documents using templates.</p>
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Able to work independently and as part of a team.</p>
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Able to prioritise tasks or identify conflicts in delivery of tasks.</p>
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Good communications skills, written and verbal.</p>
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Additional information:</p>
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Personal qualities</p>
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Highly organised and attentive to detail.</p>
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Able to work under pressure.</p>
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Self-motivated an persistent.</p>
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Problem solver.</p>
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