­ministration Officer

The Administration Officer performs administrative tasks to support all departments in the branch, handles front desk operations, maintains proper facilities management at Boecker®, assist in all office supplies purchasing and manage all travel arrangements.  Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).  Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.  Maintains records of administrative, purchase, maintenance and repair expenses.  Develop necessary administration policies and procedures.  Coordinate with internal stakeholders on office and accommodations budget.  Solve and follow up on office and accommodation’s requests and maintenance issues.  Arrange office space and desks distribution.  Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.  Perform administrative and support duties to all departments when needed.  Source and negotiate with vendors for goods and services, to get the best possible quality, price, terms and service guarantee.  Review requisitions to ensure appropriate approval and respect of assigned department’s budget.  Receive purchased items and check quality, quantity and specifications.  Sustain proper inventory levels of office supplies.  Handle and follow up on claims to suppliers for defective items, shortage, or missing parts.  Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary. Requirements • Bachelor’s degree in Business Administration, or equivalent • At least 2 years of experience in Administration / Logistics / Procurement • Computer Knowledge: Microsoft Office • Locally available in Qatar • Proficiency in English is a must • Driving License is a must