Business Support (Junior Position)

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BUSINESS SUPPORT (JUNIOR POSITION)</p>
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Our client, a Major Oil and Gas Operator is seeking candidates for a Business Support position. They are looking for someone with a solid background in supporting departments and EA/PA role exposure (this is a junior position). It is a PAYE contract role initially until 31 December 2024 with the possibility of extension. Hybrid working arrangement available.</p>
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Purpose of Role:</p>
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The role is to ensure effective and efficient administrative support is provided to all functions/departments</p>
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Critical Responsibilities:</p>
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Ensuring that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and client HSES Procedures</p>
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Areas of Accountability, Responsibility and Competence:</p>
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Provide efficient administrative Business Support to specific function / departments as required.</p>
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Calendar management to senior leaders as required.</p>
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Efficiently organise and coordinate meetings, which involves sending invitations, preparing agendas, distributing pre-read materials in advance, booking meeting rooms, conducting technology checks for Teams meetings, and diligently taking minutes while tracking action items.</p>
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Support teams with highly visible external meetings where credibility is key, including investor meetings, banking meetings.</p>
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Create and co-ordinate any required documentation, reports, and presentations to a high standard, ensuring accuracy of content and adherence to the client brand standard prior to issue.</p>
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Coordinating travel arrangements, accommodation, and offsite meetings/events in alignment with the Business Travel and Expense Procedure, including managing international travel logistics, visa procurement, and maintaining security awareness within the team.</p>
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Support function/departments with time-writing, expenses in SAP Concur and any other ad hoc administrative requests.</p>
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Support with finance activities including raising purchase requisitions in SAP S4 Hana, onboarding new vendors into Ariba and, liaising with accounts payable and suppliers to ensure timely payment.</p>
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Act as friendly welcoming face and central point of contact to ensure that all new arrivals and departing staff are properly on boarded/off-boarded. Work closely with other functions to ensure that all appropriate equipment, desk management are in place to support your functions and accurately recorded all internal moves.</p>
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Proactive and collaborative support to the wider administrative team when required, working closely together to ensure that all teams receive an approachable, professional, high quality, seamless Business Support service.</p>
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Any other reasonable duty as per instruction by your manager.</p>
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Critical Skills, Qualifications, Experience, etc.:</p>
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Demonstrate previous experience in similar role within UK.</p>
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Proficient in working with Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Outlook and Teams</p>
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Strong standards of professionalism and customer service.</p>
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Must have the highest level of ethics, good judgment and common sense and awareness of confidentiality.</p>
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Must thrive in challenging situations but can maintain a positive, pro-active attitude</p>
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Confident in engagement with senior management.</p>
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Solid communication and relationship building skills with ability to form strong and trusting working relationships with a wide range of stakeholders.</p>
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