Assistant Manager, Office Services - T&E Expense Compliance

The position will manage the N. America Oversight T&E auditing program, as well as support the efforts to scale the Oversight global program. Lead the development of related analytics and global reporting for Global Travel & Entertainment Expense and Compliance spending and metrics, including financial spending, policy compliance metrics, departmental tracking and other T&E related metrics. The position will require management of the American Express Card program’s delinquency, rebate optimization initiatives and compliance certifications. This person will partner with regional and corporate teams to develop meaningful dashboard reporting for Brand/Region and Functional leaders to monitor spending and compliance and develop market-based plans to implement best fit Forms of Payment. Key Responsibilities: Manage the Oversight N. America Oversight program and serve as escalation point and decision maker on out of policy exceptions. Serve as auditor lead for executive management T&E expenses. Support the global program consolidation of the T&E auditing tool, Oversight, closely working cross-functionally with Regional and Corporate teams to ensure all relevant governance and processes are established and maintained. Manage the American Express corporate vendor’s program rebate optimization through Coverage Insight reporting, ensuring the company is maximizing corporate program benefits. Manage the American Express corporate vendor’s program delinquencies through reporting and stakeholder engagement, mitigating losses to year end program rebates. Develop and maintain Travel & Entertainment Expense Compliance global reporting and standard operating procedures (SOPs). Supports in the aggregation of global data and analyzes meaningful and actionable summarized information for management review on a monthly and quarterly basis by Region, Spender, Brand, and Supplier. Support in the creation and maintenance of ongoing T&E reporting-related project timelines, roadmaps and project plans. Assist in creating training materials, guides and handouts on how to use reporting tools and dashboards, deliver/or facilitate learning to audiences through web-based trainings and/or in person trainings. Investigate variants and develop communications to share insight and corrective actions with key stakeholders. Serve as a liaison to T&E related vendors to define existing, new and ad hoc T&E reporting and reporting frameworks. Complete any ad-hoc related projects and/or relevant reporting requests. Qualifications Self-motivating, customer service centric, PC Proficient (excellent Excel skills - with a strong emphasis on pivot tables, formulas and macros, Word, PowerPoint, web-based vendor sites). Presentation skills, Excellent analytical skills, excellent oral, written, and decision-making capabilities. Multi-task capability, work independently, work under strict timelines and deadlines. Confidence and comfortability in speaking to business partners across the organization. Knowledge of SAP/Concur Expense tool, Amex card program management and Oversight T&E Audit tool strongly preferred. The anticipated base salary range for this position is $71,000 to $106,000. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results. In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company. Job: Administrative Primary Location: Americas-US- Job Type: Standard Schedule: Full-time Shift: 1st (Day) Shift Job Number: 2317056 We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].