­ministrative Assistant II Float - Hematology & Medical Oncology

Þscription The Administrative Assistant II, Floater will be required to provide a wide variety of administrative support services to the Tisch Cancer Institute and Division of Hematology/Medical Oncology during scheduled and unscheduled staff absences. The individual will also be required to provide programmatic support services and coordinate academic activities for overflow assignments as needed. Candidates must possess strong organizational skills, customer service skills, and a positive approach to working in a fast-paced environment. The Tisch Cancer Institute (TCI) is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer. Responsibilities Primary Administrative duties: Provide administrative support to one or more physicians, on a rotational basis, as related to day-to day operations. Maintains the physician’s calendar and coordinates meetings (including booking space, coordinating schedules, confirming attendees, and set up video conferencing). Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit. Screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. May schedule and/or coordinate patient appointments or special testing. Obtain authorizations and/or referrals as required for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered. Make travel arrangements and accommodations for physicians to include air, train and hotel reservations. Prepares travel reimbursements and expense reports. May assist with special projects or tasks to aid in effective delivery of services. Check materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included. Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments. Under the guidance of the Administrative Manager and Finance Director, the individual may assist with the preparation and submission of grants and contract applications. Assist with the preparation of manuscripts and presentations: prepares tables, text and slides, performs literature searches as needed. Researches, locates and compiles information for reports. Maintains high standards of confidentiality of records and information. Screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). Performs other related duties as assigned. Qualifications Education: Associates degree or equivalent combination of experience (Bachelors preferred). Experience: 4 years related experience preferably in a hospital or academic medical center Knowledge of general Healthcare office and administrative practices (such as HIPAA, etc) Proficiency with Electronic Medical Record systems (preferably EPIC) Comfortable navigating various computer systems, including Microsoft Office suite (i.e. Outlook, Excel, and PowerPoint). Employer Description Strength Through Diversity The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by: Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential. Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination. Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers. We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care. Explore more about this opportunity and how you can help us write a new chapter in our history! “About the Mount Sinai Health System: Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high