WMD Counterproliferation Training Project Coordinator (P3A)

Overview PNNL is funded by the U.S. Department of State to develop training, exercises, assessments and necessary props to simulate adverse scenarios that might be encountered at international border crossings with regard to Weapons of Mass Destruction (WMD) smuggling. The purpose of the WMD Counterproliferation Training (WMDCPT) is to prepare and equip border security officers to detect, identify, and interdict the illicit movements of materials, commodities, and components associated with the development or deployment of a WMD. Responsibilities Assists in daily coordination of project(s) including preparing and maintaining project plans, budgets, and staffing requirements. Tracks progress and identifies/resolves obstacles. Communicates to internal and external clients. Prepares purchase requisitions (PRs) and tracks procurements and service contracts throughout lifecycle. Supports business office in setting up financial structures, work breakdown structures, and maintains financial integrity. Has knowledge of a wide-range of PNNL business systems. May perform some administrative tasks such and arranging meetings, developing agendas and preparing progress reports. Specific responsibilities for this role include: Conducts work under the direction of WMDCPT Program Manager, Project Manager, and Senior Project Coordinators. Communicates primarily with internal project team and external contractors. Completes work in accordance with project schedules, often with competing priorities and demands. Assists in daily coordination of projects including updating planning and management documentation, setting up work breakdown structures, reporting cost and progress against plans, and identifying issues for resolution. Prepares purchase requisitions (PRs) and tracks the procurements and service contracts throughout the lifecycle. Serves as Technical Oversight Representative (TOR) for such contracts. Provides logistical support to training projects such as planning meetings, modifying agendas, scheduling instructors, coordinating participant arrangements, preparing course materials, and drafting final report deliverable including lessons learned and survey results. Tracks actions required to successfully execute domestic and international training courses. Prepares training materials, track the review process, and transmit accordingly Serves as producer for online training events, requiring familiarity with virtual platforms and occasionally working odd hours. Arranges for export control approvals and coordinate shipping of training materials and equipment/props to foreign countries. Maintains project records and transfers files to records management at close-out. Assists with international travel arrangements and coordination Assists with onsite visits and trainings to get visit approvals, badging if necessary, and submit Foreign National Access (FNA) program requests as needed. Qualifications Minimum Qualifications: BS/BA and 5 years of relevant experience -OR- MS/MA or higher and 3 years of relevant experience Preferred Qualifications: Familiarity with PNNL business office requirements for conducting events Experience interacting with international stakeholders Ability to get Rad Worker 1 and Source Custodian trained Knowledge of contracting principles Experience with PNNL business systems, including but not limited to Fusion Project Portfolio Management, Proposal Pricing System, Purchasing and Expense System, SharePoint, Total Records Information Management Hazardous Working Conditions/Environment N/A Additional Information This position requires the ability to obtain and maintain a federal security clearance. Requirements: U.S. Citizenship Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B. Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP). Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated. Testing Designated Position This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program. About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected]. Drug Free Workplace PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. Mandatory Requirements Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement. Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **Once eligibility requirements are met. Click Here For Rockstar Rewards