Grants and Projects Analyst

Offering a generous new hire total compensation package which includes, but is not limited to: Paid time off, holiday pay, 401K, medical, dental, vision, life, disability, license reimbursement and continuing education funds. The Operations Grants & Projects Analyst is responsible for managing, administering, and reporting on the WDG and Skourtes Institute grant portfolio, all grants-related projects, and operations-related projects as assigned. Collaborates with internal and external parties as needed to accomplish assigned tasks in a timely manner for grants and projects assigned. This position reports to the Operations Business Analysis Manager. Essential Position Functions: Responsible for managing grants and operational projects and routinely report updates to manager and stakeholders, including external parties as needed. Manage, administer, and execute assigned grants and projects from beginning to end. Keeps organized records including documentation of financials, funding, policies, and contracts for all grants-related and operations-related projects. Creates, maintains, and coordinates monitoring-&-evaluation plans for projects and grants assigned. Assists in data gathering and preparation of project charters, business cases, and project proposals. Researches various types of grants available and the criteria to qualify for each and discusses available sources of funding (grants) with internal stakeholders. Compiles necessary information for the application process and heads the requests or information when approved, including but not limited to obtaining biographical information, obtaining signatures and handling submissions. Responsible for tracking and maintaining certifications required for grants of all stakeholders and employees, for example IRB certifications. Responsible for meeting deadlines including but not limited to: submissions related to grants, submissions for grant reimbursements, and project timelines. Develops and maintains master files on grants and paperwork connected to programs funded by grants, including files for expense and time tracking. Tracks and catalogs papers and publications from grants. Gain thorough knowledge of grant terminology and best practices. Other duties as assigned. Job Qualifications Education and Experience: Bachelor’s degree in Project Management, Science, Data Science, Business Administration or related field. Minimum 2 years’ experience in project management or grants management experience preferred. Licenses, Certifications and Registrations: CITI Certification required (IRB). PMP certification strongly preferred. Lean Methodology or Six Sigma Black Belt (or higher) preferred. Knowledge of: Grants researching and grants writing methodologies. Grants management. Understanding of local, state, and federal funding sources and their policies. Project management methodologies. LEAN/Six Sigma methodologies preferred. Skill in: Leadership. Verbal and written communication. Project management. Organization and detail orientation. Microsoft Office Suite. Ability to: Lead, inspire others, coach, and manage others. Meet deadlines and help others meet deadlines. Understand and interpret financial data in order to prepare budgets and reports. Understand and interpret clinical dental data. Demonstrate a high level of professionalism at all times to all levels within the company as well as with vendors. Perform in a fast-paced, goal oriented, results-based environment. Be discreet with personal information that may be needed for some grants such as employee salaries or upcoming projects. COVID Requirements: Current government mandates require full COVID vaccination status, or lawful exemption status, for all persons, including student externs, who will be working or present in an Oregon health care facility. Quarantine may be required for persons working or present in a health care facility, experiencing signs or symptoms of COVID infection or after being exposed to someone who is COVID positive. Willamette Dental follows requirements and precautions for COVID issued by OSHA, CDC and other agencies of the state and federal governments. To learn more about how Willamette Dental Group is keeping our employees safe, please visit https://willamettedental.com/safety/ Company Overview We provide: A stable, dentist-owned private company with an eye on the future. Excellent benefits including: Paid time off 401k $1 for $1 match up to 5% of your compensation or the IRS limit for 401(k) contributions, whichever comes first Medical, dental, life and disability insurances Tuition reimbursement A culture of inclusivity and respect in line with our core values of health, compassion, innovation and integrity. Supportive community outreach dollars and encouragement to volunteer. Thorough employee orientation and onboarding. We are: A provider and employer of choice in the Northwest for 50 years. Dental insurance + providers in over 50 general and specialty offices in OR, WA and ID. Dedicated to proactive care to facilitate the best possible outcomes. Willamette Dental Group is an equal opportunity employer. We evaluate qualified candidates without regard to race, color, religion, sex, national origin, veteran status and other protected characteristics. This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position’s scope and function in the company. This position may be exposed to PHI in the course of his/her duties and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).