VCOM Staff/GME Administrative Coordinator

Responsibilities VCOM Staff/Graduate Medical Program Administrative Coordinator – Fulltime Aiken Regional Medical Centers, located in Aiken, South Carolina, is a 273-bed acute care facility providing quality healthcare to the residents of Aiken and surrounding communities. Aiken Regional Medical Centers has been ranked a top hospital in South Carolina by the Carolina Center for Medical Excellence for its treatment of heart attack, heart failure and pneumonia. Services provided at the hospital include emergency medical care, orthopedic surgeries, maternity, and behavioral health services. Visit us online at: https://www.aikenregional.com VCOM Staff/Graduate Medical Program Administrative Coordinator will provide administrative and operational suppot to the Designated Institutional Offical (DIO), Director of GME and Via College of Osteopathic Medicine (VCOM). Responsiblities within GME are predominantly administrative, involving coordination of calendars, development of presentations materials, assistance with expenses and arrangement of meeting schedules. Specifically, the IM program will need time devoted to assisting Research Director as needed, organizing orientation, and scheduling meeting. VCOM responsibilities will include serving as the direct link or main point of contact with VCOM for the faculty and students with the clinical site. Coordinates all associated activity with VCOM. Responsible for overseeing educational program activities and assuring all documentation and correspondence necessary in implementing and coordinating the medical student educational program within the clinical site. Job Duties: Initiates and maintains accurate data files, including but not limited to data entry, correspondence and business functions. Responsible for prioritized flow of operations as well as proficient interpersonal communications. Provides clerical/other support to departmental service lines in applicable day-to-day duties. Maintains adequate inventory of departmental supplies and manuals. Participates in the completion of special purchase requests, check requests, and other ordering information for the procurement of department specific purchases, i.e., manuals, subscriptions, dues, professional fees, and items to enhance department organizational climate. Maintains organizational and departmental accessibility of department specific forms, data collection tools, etc Completion of assigned activities in a timely manner. Participates in continuing education activities relevant to specific job duties and the goals of the department. Organizes appointments with staff and physicians in support of GME or VCOM Must attend VCOM education events, including but not limited to hospital day and the annual clinical coordinator meeting. Proctor all exams and collect necessary paperwork. Assure all student evaluations of the preceptor and preceptor evaluations of the student are posted to the VCOM Portal at the two and four-week post rotation interval. Maintains accurate calendar schedules for GME and VCOM Coordination of orientation of VCOM Students. The Coordinator shall act as the VCOM liaison with local housing sites for Third year students to provide information on safe and affordable housing in the community.. Provide one-on-one assistance to students in regards to their on-going schedule and when they are choosing their medicine and surgical selectives. Assists Director of Quality and Director of Risk Management in special projects as requested. Ability to trouble-shoot problems following proper channels of communication and referral to management as appropriate. Facilitate faculty appointments by requiring and obtaining appropriate paperwork and forwarding to the Associate Dean for Clinical Affairs. Benefit Highlights Challenging and rewarding work environment Competitive Compensation & Generous Paid Time Off Excellent Medical, Dental, Vision and Prescription Drug Plans 401(K) with company match and discounted stock plan SoFi Student Loan Refinancing Program Career development opportunities within UHS and its 300+ Subsidiaries! Retention Bonus Program if offered. Loan Forgiveness Program if offered. Universal Health Services One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $12.6 billion in 2021. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 89,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com Qualifications Job Requirements: Education requirements: High School diploma required. Bachelor's Degree preferred. Work experience requirements: Performance Improvement experience in healthcare field preferred. Required skills, knowledge and abilities: Familiarity with medical terminology; excellent and creative computer skills, to include Microsoft Word, Excel, and PowerPoint; strong organizational skills. 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