­ministrative Assistant

«out the Team There are a lot of activities that happen in our stores, so we have 2 operations teams to make sure things run smoothly: Store Operations team and Services Operations team. Store Operations leads all operations in the core section of our stores including merchandise execution, process improvement, associate engagement, live pet care, and labor optimization. Our Services group leads all the efforts for Pet Grooming, PetsHotel, Doggie Day Camp and Pet Training. Both teams work hard to take care of our associates, pets, and pet parents while also working to grow this unique piece of our business. About the Location Hybrid Position: This position may be considered Hybrid based on PetSmart’s FlexSmart policy and business needs. A Hybrid work arrangement is considered to be a blend of onsite and remote work activity. Associates with a Hybrid work arrangement have a work space at Phoenix Home Office and can be required to come onsite between 1-5 days a week as determined by leadership and based on business needs. About the Job The Regional Administrative Assistant position is responsible for providing administrative support to 8 Regional Vice Presidents and their leadership teams. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain calendars for Regional Vice Presidents Arrange travel for RVPs and occasionally the entire region Handle logistics and manage details for regional meetings, including; negotiating for best rates, meals, AV Equipment, air/ground travel, meeting rooms, sleep rooms, team developing events Review and approve on-line P-Card charges and track travel & entertainment expenses Gather and organize reporting information and create / develop / provide reports as directed Creates, administer and maintain Regional & District Intranet (SharePoint) Team Sites Maintain/distribute various lists and trackers Fiscal year-end/new fiscal year tasks Realignment tasks Forecast, manage and track meeting expenses Coordinate recognition for team members and support partners Provide assistance and/or information to new field team members; on-boarding of new hire District Leaders Process equipment & technology requests for the team Create confidential documents Prepare presentations for various events throughout the year Process Expense Reports Track Internal Audits; maintain file of original documents Prepare and type correspondence as required Order office supplies for RVPs Ensure customer issues are addressed and resolved in a timely manner Maintain leaders’ photos for local store web pages Completes special projects as assigned ADDITIONAL RESPONSIBILITIES INCLUDE Prioritize and manage multiple tasks within deadlines and minimal supervision. Balance tasks/time between RVPs to ensure timely and efficient support Understand when to get others involved in the decision-making process and when to take the initiative to make independent business decisions. Creates relationships and understands team member’s goals. Partner with Executive Administrative Assistant of Store Operations and Services, and other administrative staff to complete projects as assigned. EDUCATION and/or EXPERIENCE High school diploma or GED and minimum five (5) years of experience working as administrative support for more than one management individual. TECHNICAL SKILLS Ability to demonstrate advanced proficiency using MS Office applications including the use of Excel 2007 for conditional formatting, basic v-look ups, formulas (average, sum, if, and, percentile), hyperlinks, print area, print tiles, filtering, and text boxes. Understanding iPad functionality, usage and connectivity to other devices. Ability to leverage technology and/or a willingness to learn. About the Culture At PetSmart, we work hard to create a culture where every associate feels like they truly belong and we celebrate the unique stories, backgrounds, and experiences our associates share. These experiences not only bring new perspectives in shaping our Belonging culture but they’re core to PetSmart’s success. Not sure if you meet 100% of the position requirements and whether you should apply? We’d still like to hear from you and encourage you to apply with us! You just may be the ideal candidate for this role, and if not this one, perhaps another position. Our home office offers outstanding amenities in a fun and rewarding workplace including: Pet friendly environment, bring your pets to work! On-site Dog Park “Top Dog” gym with equipment, fitness classes, massage therapists and personal trainers “Sit & Stay” Café serving fresh breakfast and lunch options On-site coffee bar “Lil’ Paws” learning center and onsite daycare facility (associate paid) Volunteer events with PetSmart Charities Learn more about
LifeAtPetSmart here: https://www.lifeatpetsmart.com/life-at-petsmart/ Check out Associate stories and share in some celebrations at PetSmart: https://www.blog.lifeatpetsmart.com/ Explore PetSmart Benefits here: https://benefits.petsmart.com/ If you don't already live in the Phoenix area here's a guide to the area: Welcome to Phoenix Guide