­ministrative Assistant

AutoNation Headquarters Position Summary Provide administrative support primarily to VP, Tax and Tax Department (65%). Assist CAO as needed and, as time permits, other finance departments (35%). Interact with all lines of business within AutoNation as well as external customers, vendors and other constituents. Organizational Relationships Position interacts with all finance departments and all lines of business within AutoNation as well as with external customers, vendors, and other constituents. Job Responsibilities Provide administrative support for Tax Department including but not limited to: Primary role is to provide administrative support to the VP Tax Secondary role is to provide administrative support to the Tax Department Open, sort and forward large volumes of mail in an efficient and timely manner, particularly as it relates to all taxing authorities Creating and filing of certified mailings/overnight mailings related to time- sensitive and high priority tax items Maintenance of various tax files (including scanning and saving documents) for tax-specific areas including Property Tax, Federal Employer Identification Numbers, Sales Tax, Research binders, etc. Review, track and manage department invoices in a timely fashion Create vendors in accounts payable system Review/ code invoices for payment; submit for payment and file as needed Records Management coordinator for 11th floor (Iron Mountain) Coordinate travel, expense reports, meetings and material preparation Maintain confidentiality and confidential information Maintain file room Assist with calendar and other special requests as needed Simultaneously execute a wide range of activities/ requests, and self-directed follow ups Notarize documents, where possible Maintain supply orders and sending communications to the team on related matters Manage multiple tax email inboxes and coordinate tax obligations calendar Facilitate conference room reservations and assist with resolving space conflicts General Finance Departmental Assistance: Assist Chief Accounting Officer as needed with travel/expense reporting/meetings Assist Chief Accounting Officer as needed with administrative quarterly reporting obligations Paper orders, supply orders, and sending communications for the 11th floor 11th floor file room maintenance and organization Event/Meeting planning as necessary Preparation of binders and mail outs related to earnings release, if time permits Facilitate conference room reservations and assist with resolving space conflicts Demonstrate behaviors consistent with the Company’s Vision, Mission, and Values in all interactions with customers, co-workers, and suppliers. Adheres to all company policies, procedures, and safety standards Perform other job functions approved by VP Tax Qualifications Ability to demonstrate initiative, flexibility, and a willingness to pitch-in as needed. Minimum 3 years working in administrative support work in professional office environment. Ability to maintain confidentiality and discretion in all aspects Demonstrated collaborator and flexible demeanor to function successfully in a dynamic environment Intermediate to advanced working knowledge of MS Office Suite – particularly MS Excel. Demonstrated skills at effective problem-solving. Demonstrated organizational skills with ability to prioritize workload and multi-task when needed Excellent follow-up skills with ability to anticipate needs and demonstrate excellent judgment. Ability to maintain and project a professional appearance and demeanor Next Possible Position Executive Assistant Physical Requirements Climate controlled office environment This is not a remote work position The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job related tasks other than those specifically presented. Company Overview AutoNation, a provider of personalized transportation services, is driven by innovation and transformation. As one of America's most admired companies, AutoNation delivers a peerless Customer experience recognized by data-driven consumer insight leaders, Reputation and J.D. Power. Through its bold leadership and brand affinity, the AutoNation Brand is synonymous with