Human Resource Assistant

Þscription Pratt Industries is currently seeking a Human Resources Assistant to assist Divisional HR Manager and HR Managers to manage the full spectrum of human resource responsibilities for multiple locations for the Division in the area of document retention and record keeping and other HR related tasks and duties. Position will report to the Divisional HR Manager, be based in Newnan, Georgia. Position will require minimal travel for HR meetings on occasion. DUTIES AND RESPONSIBILITIES Assist HR Managers and Divisional HR Manager with record retention of all employee personnel files, medical files, and I-9 forms for every plant location for multi-state employer in this Division. Assist HR Managers and Divisional HR Manager with tracking all employee leave of absences, FMLA, ADA, Workcomp and ensuring the record retention is maintained Maintain and update personnel files, medical files, and I-9 forms. Most important function of this position is document retention/record keeping. Initiate workorders to IT department to set up new hire employees’ email address and workorder to order laptops and company related property to do their job duties. Initiate workorders to IT department to remove terminated employees email addresses and work with former employee to return Company property and return to IT. Tracking of the Company property to ensure all items are returned promptly and access to systems shut off. Compute, post, and maintain reports related to employee leave and absentees to help track employees on leave of absence Mail paper checks on payroll week to the various plants to ensure employees receive their pay checks on time. Mail and distribute 2 year service awards to the various plants and assist with service award ideas or engagements for the plants to acknowledge our employees tenure, or birthdays, and milestone events. Assist with job fairs, recruiting, tracking attendance, filing and any HR related function or duty Assist with Company Random Drug Screen procedures for this Division to ensure completion. Assist with approving invoices for background screens and ensuring the invoices are submitted to accounting for payment. Comply with company policies and procedures. Must be able to manage multiple deadlines in a fast pace environment and be very organized Additional duties as assigned by management. LEADERSHIP ATTRIBUTES The individual must possess the following: Superior time management skills including the ability to manage multiple issues concurrently. Excellent employee relations skills including being an active listener. Creativity to share new ideas for improvement s Professional appearance to support his/her role in the human resources department. REQUIREMENTS/EDUCATION/EXPERIENCE - BS degree in HR Management/Business Mgmt. (working towards a degree will also be considered) or relevant work experience. - One to Five years’ experience as a HR generalist or assistant - Manufacturing experience preferred - Excellent oral and written communication skills. - Computer literate (proficient in MS Word, MS Excel). LANGUAGE SKILLS Must be able to read and write English. Bi-lingual English & Spanish preferred TECHNICAL SKILLS Computer literate (MS Office including Word and Excel) Preferred Candidates with experience with ADP but, this can be trained PHYSICAL DEMANDS Employee is regularly required to walk and talk and hear, sit and stand. Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT While performing the duties of this job, the employee may be exposed to on the manufacturing floor wet and/or humid conditions, moving mechanical parts, and fumes or airborne particles. The noise level in the work environment can be, at times, loud.