Office & Management Assistant

<b> Company Profile </b><br><br>Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. <br><br><b> Duties & Responsibilities </b><br><br><b> Purpose </b><br><br> Within the versatile role as Office & Management Assistant you will play an important role in assisting to keep the office running smoothly. Concretely, the Office & Management Assistant is responsible for supporting our company's Vice President / General Manager including managing calendars, making travel arrangements, preparing expense reports and organizing and preparing meetings. Additionally, the Office & Management Assistant will be the go-to person for internal matters such as welcoming visitors, organizing company events, a variety of office support tasks and day-to-day facility management. Ultimately, within this role you ensure that everything in the office is in order, and you contribute to the efficiency of our company by providing personalized and timely support. <br><br> <b> Functions </b> <br><br> ESSENTIAL<ul> <li> Handle e-mail and correspondence on behalf of the VP/GM. </li> <li> Plan and manage various business meetings and functions (both in-house and off-site conferences), including WebEx/Video meetings, conference calls, (in- and external) meeting location arrangements. </li> <li> Prepare meetings by formulating agenda's, gathering documents and monitoring minutes and/or actions & decisions. </li> <li> Coordinate executive schedule and travel, including itineraries and visa applications as needed for VP/GM. </li> <li> Support VP/GM and Staff in special projects. </li> <li> Support VP/GM with expense reporting in compliance with regulations. </li> <li> Welcome visitors/guests including visitor's arrangements as needed (taxi transfers, hotel accommodation). </li> <li> Plan and prepare All Hands Meetings, Quarterly Meetings and other company outings and gatherings. </li> <li> Draft, review and send communications on behalf of company executive(s). </li> <li> Day-to-day facility management, such as keeping office supplies and consumable purchases, responding to urgent matters such as leaks or issues with heating/air-conditioning and keeping track of keys etc. </li> <li> Continuously identify and come forward with improvement actions to make own processes and tasks run more efficiently. </li> <li> Continued curiosity about own profession so that the Office & Management Assistant role is in line with new technologies and approaches. </li> </ul><br>ADDITIONAL<ul> <li> Additional duties as assigned. </li> </ul><br><b> Supervisory Responsibilities </b><ul> <li> This position has no supervisory responsibilities. </li> </ul><br><b> Reporting Relationships </b><ul> <li> Reports to Sr. HR Advisor </li> </ul><br><b> Qualifications </b><br><br><b> Qualifications </b><br><br> REQUIRED<ul> <li> Associates degree or equivalent experience. </li> <li> 2-5 years' work experience in supporting a senior executive or team. </li> <li> Familiar with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). </li> <li> Exceptional writing, editing, and proofreading skills. </li> <li> Excellent verbal and written communication skills in Dutch and English. </li> <li> Strong communication and interpersonal skills. </li> </ul><br>DESIRED<ul> <li> Positive with a proactive attitude. </li> <li> Discretion and confidentiality. </li> <li> Self-starter, minimal guidance needed. </li> <li> Systematic, organized, flexible and eye for detail and deadlines. </li> </ul><br><b> Working Conditions </b> <br><br> This position is considered OFFICE WORK which is characterized as follows.<ul> <li> Almost exclusively indoors during the day and occasionally at night </li> <li> Occasional exposure to airborne dust in the workplace </li> <li> Work surface is stable (flat) </li> <li> Requires working indoors in environmentally controlled conditions </li> <li> Job tasks are performed in close proximity to other people </li> </ul><br><b> Physical Activity/Requirements </b> <br><br> The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <br><br> This position is considered <b>LIGHT </b>work. <br><br><b> Closing Statement </b><br><br>We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.