Senior Administrative Coordinator

Overview PNNL’s Energy and Environment Directorate (EED), led by Associate Laboratory Director Jud Virden, views energy and the environment as inextricably linked, and believes energy solutions can't be achieved without associated environmental solutions. Working from this perspective, our organization of 1,000 staff applies an impressive portfolio of scientific and technical capabilities to invent a better future for America and the world. EED's efforts are: Revolutionizing how nations with extensive coal reserves can meet growing energy demand while simultaneously reducing emissions Transforming the existing electricity generation and transmission infrastructure to optimize the assets we have today Designing the grid of the future to accommodate intermittent types of power generation, such as wind and solar Using electricity and alternative fuels to cost-effectively meet the needs of a cleaner transportation sector while addressing our dependence on imported oil Applying our expertise in waste forms, waste processing and subsurface science to help DOE reduce the cost and risk of cleanup Enabling a safe and secure acceleration of nuclear power as a critical part of the U.S. and global energy portfolio. Responsibilities The position reports to the EED Operations Manager and will support a full range of business and administrative issues by providing responsible, responsive, and confidential assistance to the Operations Manager, COO Administrator, and other staff. The incumbent is expected to act with mature judgment in analyzing communications flow, situational events, while taking appropriate actions and/or judging the referral or transmission of information to other team members, as required. The range of daily contacts includes managers and staff at all levels in EED and throughout PNNL. Administrative support is provided such as calendaring, coordination of meetings and agendas, preparation of documents, purchasing supplies, and preparation of expense reports. The incumbent may also perform as a task lead for tracking of operational activities such as events, assessments or performance assurance and may be required at times to work outside of the office setting to accomplish these tasks. Key responsibilities include but are not limited to: Primary responsibility is providing administrative assistance to the EED Operations Office. The incumbent routinely manages calendars, e-mails, prepares and assembles materials for routine and recurring meetings, arrange travel and trip details, assists with teleconferences, tracks action items, and maintains a high degree of responsiveness and flexibility to constantly changing priorities. Providing support to the EA and COO Administrator by providing occasional backup on telephones, preparing expense reports, and making minor supply purchases. Also includes supporting other Administrators as needed via delegation, etc. Composing routine correspondence and e-mail, preparing correspondence and forms; maintaining an open exchange of information regarding policy and program changes. Maintaining a high level of confidentiality regarding the information exposed to in this position. Expected to perform difficult tasks while prioritizing conflicting work requests with limited supervision. Expected to conduct lab space visits and assist with lab observations, distributing lab supplies and/or relevant materials, and supporting Operations Team as needed with various in person tasks. Qualifications Minimum Qualifications: High school diploma/GED and 8 years of relevant experience in an administrative environment -OR- AA degree or higher and 6 years of relevant experience in an administrative environment Experience in planning meetings and coordinating travel Preferred Qualifications: Ability to maintain work flow in a fast-paced environment with conflicting priorities. Possesses good customer service skills. Exceptional interpersonal communication skills. Possesses an extensive working knowledge of commonly used computer applications such as Microsoft Office Suite, internal software and internal lab business systems. Hazardous Working Conditions/Environment Not applicable. Additional Information Required to be at least hybrid worker - willingness to periodically work outside of an office setting (i.e. lab spaces, etc). as needed to support Operations Team. Testing Designated Position This is not a Testing Designated Position (TDP). About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected]. Drug Free Workplace PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. Beginning 05/01/23, if you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. Mandatory Requirements Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement. Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **Once eligibility requirements are met. Click Here For Rockstar Rewards