Office Manager

Summary The Office Manager is primarily responsible for managing efficient processes of the office reception area and administratively supporting various departments. Front desk tasks include politely greeting employees and visitors, guest sign-in procedures, badge processing and issuance, ordering and overall inventory management of kitchen and office supplies, distributing correspondence and redirecting phone calls. In an administrative support role, this position will be highly involved and gain valuable experience in the areas of Quality, Safety, Licensing, Facility, and some Procurement functions. Responsibilities Greet and welcome employees and visitors as they arrive at the office Ensure reception area always maintains professional appearance Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue employee and visitor badges, oversee use of office occupant temperature and face-cover screening system) Support company licensing requirements including but not limited to database management, initiating new license applications, license renewals, and related administrative duties to obtaining state licenses. Inventory management, including conducting frequent audits of kitchen and office supplies, maintaining electronic inventory database, forecasting stock/restock demands, and reporting to management when requested. Involvement in Quality functions may include but not be limited to, overseeing Risk Register database, developing and tracking monthly contract quality checklists, administratively supporting Internal and External Quality Audits, assist operation management in the development and maintenance of Microsoft SharePoint-based Program Management sites, etc. Involvement in Safety functions may include but not be limited to administratively supporting safety programs such as the employee injury tracking dashboard, distracted driving program, pursuing safety awards, etc. Direct visitors to the appropriate employee or office Answer, screen and forward incoming phone calls Receive, sort and distribute daily mail/deliveries Order office and kitchen supplies. Update calendars, directories, and schedule meetings Perform administrative duties such as filing, photocopying, transcribing and faxing. Other duties as assigned Qualifications Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.) Bachelor’s Degree and minimum 4-6 years of experience as an Office Manager or similar role. Experience can be substituted for formal education Preferred experience with databases and intermediate to advanced inventory management. Preferred experience working with Government Contractor Proficiency in Microsoft Office Suite, including SharePoint. Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Ability to be resourceful and proactive when issues arise Customer service attitude Knowledge, Skills and Abilities: Exceptional communication and interpersonal skills. Multitasking and time-management skills, with the ability to prioritize and organize tasks Must have the ability to make recommendations to effectively resolve problems or issues, by using judgment that is in consistent with standards, practices, policies, procedures, regulation or government law. Must have prior experience with electronic databases utilized to track a variety of information, including but not limited to inventory of items and/or document management. Skill in operating a personal computer and standard office equipment. Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, (MSWord, Excel, Access, PowerPoint), and Outlook