Office Administrator

<b>Position:</b><br> <ul> <li>Office Administrator (Contract goes until January 2024)</li> </ul> <br><b>Role:</b><br> <ul> <li>We are looking for a reliable Office Administrator, preferably coming from the Oil and Gas industry. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.</li> <li>The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.</li> <li>The office administrator ensures smooth running of our company's offices and contributes in driving sustainable growth.</li> </ul> <br><b>Location:</b><br> <ul> <li>Edmonton, Alberta</li> </ul> <br><b>Responsibilities:</b><br> <ul> <li>Coordinate office activities and operations to secure efficiency and compliance to company policies</li> <li>Supervise administrative staff and divide responsibilities to ensure performance</li> <li>Manage agendas/travel arrangements/appointments etc. for the upper management</li> <li>Manage phone calls and correspondence (e-mail, letters, packages etc.)</li> <li>Support budgeting and bookkeeping procedures</li> <li>Supporting onboarding process</li> <li>Filing documents</li> <li>Mobilizing vendors</li> <li>Monitor mobilization</li> <li>Create and update records and databases with personnel, financial and other data</li> <li>Track stocks of office supplies and place orders when necessary</li> <li>Submit timely reports and prepare presentations/proposals as assigned</li> <li>Assist colleagues whenever necessary</li> <li>Requirements and skills</li> <li>Proven experience as an office administrator, office assistant or relevant role</li> <li>Outstanding communication and interpersonal abilities</li> <li>Excellent organizational and leadership skills</li> <li>Familiarity with office management procedures and basic accounting principles</li> <li>Excellent knowledge of MS Office and office management software (ERP etc.)</li> <li>Qualifications in secretarial studies will be an advantage</li> <li>High school diploma; BSc/BA in office administration or relevant field is preferred</li> </ul> <br><b>Salary:</b><br> <ul> <li>$24.00 per hour</li> </ul> <br><b>About Petroplan</b><br> <br>Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.<br> <br>Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.<br> <br>In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.<br> <br>Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.