Contracting Assistant 3

Overview The Business Services Directorate (BSD) delivers essential financial, contractual, and project management capabilities to Pacific Northwest National Laboratory (PNNL) that are required as part of our management and operations contract to operate PNNL on behalf of the Department of Energy (DOE). Our BSD purpose in delivering these capabilities is to provide efficient, effective, and compliant business services in order to increase the scientific impact of PNNL Responsibilities Responsible for providing discipline specific acquisition expertise. Acquisition responsibilities include development of acquisition strategies, development of Request for Proposal (RFP) documents, leading of subcontractor proposal evaluations, interpretation of government legal and corporate requirements, developing strategies and leading team negotiations, and administering contracts, including terminations and closeout activities. Plans, develops and participates in training of contractual requirements. Briefs company management on proposal and subcontracting activities. Responsible for providing administrative support to Contract Professionals and teams in the area of Acquisitions. Acquisition responsibilities include file development, data input in required systems, delivery expediting, payment of invoices, and initiating and monitoring closeout activities. Develops reports for clients, indicating status of activities. Supports the development and delivery of contractual training requirements. Assignments may be wide in scope. Broad background and experience, and the ability to work independently to solve issues. Make recommendations from identifying requirements and procedures. Supporting non-routine activities in accordance with established contracting procedures. May implement organizational programs. Supporting contracting role requires inter-disciplinary skills to expedite, facilitate payment and resolve delivery issues. Ability to foresee problems and resolve. Recognized authority in the field. Finish tasks effectively and adjusts as needed to ensure completeness and accuracy while creating new ways, if necessary. Exercises independent, techniques and evaluation criteria for obtaining results. Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Qualifications Minimum Qualifications: High school diploma/GED and 6 years of relevant work experience -OR- AA or higher and 4 years of relevant work experience Preferred Qualifications: Demonstrate proficient use of a PC using a variety of commercial and in-house software packages, including use of Microsoft Office Suite. Maintain high volume and quality of output with frequent interruptions. Prioritize work and be responsible for commitments and action items. Understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate. Resolve and/or advise contracts specialists and management on a wide range of administrative issues. Identify potential administrative problems/areas for continuous improvement and recommend solutions. Learn quickly and provide training and guidance to less senior or new staff when necessary. Use good judgment and discretion. Communicate effectively with oral or written communication, including proper English grammar, punctuation and spelling. Must have or rapidly develop thorough knowledge of PNNL policies and procedures, organization structure, and office procedures. Additional Information Not Applicable Testing Designated Position Not Applicable About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected]. Drug Free Workplace PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. Beginning 05/01/23, if you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. Mandatory Requirements Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement. Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. Click Here For Rockstar Rewards