Administrator

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ADMINISTRATOR</p>
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MAIN ACCOUNTABILITIES:</p>
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Allocate document reference numbers from project specific registers. </p>
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Manage the document control for all streams and department. </p>
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Assist with the running and update of the Subsea CoE SharePoint site; </p>
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File and issue documentation in line with company format and procedures. </p>
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Arrange business travel, maintain associated files.</p>
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Maintain RP&amp;IT personnel planner with annual leave, business travel, offshore trips and training days. </p>
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Onboarding of new personnel, including internal promotions, transfers and leavers.</p>
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Created requisitions for Purchase Orders and receipt when closed. </p>
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Assist the Cost Administrator with any ad-hoc requests e.g. approvals, project creation/archiving; </p>
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Provide support to the reast of the team when required, including back-to-back support for the Cost Administrator. </p>
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Allocate pool equipment/tools on request - maintain registers and equipment on return (laptops, cameras, mobile phones, callipers etc.); </p>
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Process business card, PPE, courier and stationery requests and maintain central registers. </p>
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Assist in update of department processes and procedures and help in the role out of training.</p>
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Record daily work activities and submit weekly timecards to ensure associated costs are recovered from projects.</p>
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Raise helpdesk cases as required - Facilities, IT, Accounts Payable, Purchasing and Logistics. </p>
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Assist the Administration team in raising requisitions.</p>
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Compliance with site safety rules and hazard observation reporting.</p>
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Compliance with Global and local business management systems and associated work instructions. </p>
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Assist with any other business requirements as stated by the department Lead.</p>
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QUALIFICATIONS (PROFESSIONAL, TECHNICAL, ACADEMIC): </p>
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Essential: </p>
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Previous experience in a similar role. </p>
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Preferred: </p>
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Business administration qualification. </p>
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TYPICAL BACKGROUND AND EXPERIENCE REQUIRED: </p>
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Essential:</p>
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Competent in the use of Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), Adobe Acrobat and SharePoint. </p>
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Good oral and written communication skills with respect for confidentiality. </p>
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Proactive and flexible team player. </p>
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High attention to detail and accuracy. </p>
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Ability to use initiative and work with minimum supervision. </p>
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Ability to prioritise workload and work well in stressful situations.</p>
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Nice to have:</p>
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OpenText, ProArc, Lotus Notes experience. </p>
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Experience in cost control or finance </p>
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Methodical and flexible approach to new challenges.</p>
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ADDITIONAL INFORMATION: </p>
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This position sits within a busy division providing specialist engineering support in two key areas: </p>
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Internal Research &amp; Development/Consolidation projects.</p>
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Global Project Management Teams (PMTs) within the company.</p>
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Training will be given on in-house software packages. </p>
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