­ministrative Support Professional

Summary C2 ALASKA, LLC Washington, DC The Administrative Support II Journeyman Office of the Chief Operating Officer (OCOO) shall provide administrative support services to the U.S. Securities and Exchange Commission Office of the Chief Operating Officer. Responsibilities Reviews in-coming correspondence and assists with managing workflow, prioritizing projects, and meeting deadlines. Reviews the directives given in order to keep informed of actions taken and pending to note assignments which are conducted. Reviews all documents and correspondence coming into the office for approval or signature. Manages mail distribution. Prepares replies to inquiries or originates other correspondence as required. Maintains electronic and manual files/records. Serves as a timekeeper for the office and assists staff with time and attendance matters. Serves as a travel arranger for multiple executives to include making travel arrangements, submitting travel authorizations, and submitting travel vouchers in the system. Escorts visitors and greets SEC staff who are waiting to see the Chief Operating Officer, Chief Risk Officer, and Managing Executive. Other duties as assigned Qualifications Bachelor’s Degree and/or certification in a related labor category from an accredited college, university, school, or educational institution that has been accredited by accrediting bodies or organizations recognized by the U.S. Department of Education. Minimum four (4) years’ experience as an administrative assistant. Experience may be considered in lieu of education. Ability to provide favorable credit history. Knowledge, Skills and Abilities Knowledge of administrative and office support regulations, procedures, practices, and policies to devise and install procedures and office practices affecting the office, and ability to anticipate and discern administrative requirements and problems. Practical experience with extracting information from various sources when this requires considering the applicability of information, the characteristics and quality of the sources and the sensitivity of the issue or materials. Experience with Microsoft Office applications (e.g., Excel, Outlook, PowerPoint, Word, and collaborative platforms such as WebEx) and skill at typing. Experience using software programs/systems to input and extract information and reports, as well as prepare forms, documents, and PowerPoint presentations. Ability to manage multiple executives’ Outlook calendars to include scheduling large-scale meetings and events. Ability to anticipate program support needs and deal effectively with all sources in accomplishing objectives. Ability to research, analyze, and summarize data and information. Ability to communicate effectively, orally and in writing, with individuals at all levels Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.