Contracts and Proposals Analyst

<p>Hydrasun are recruiting for a Contracts and Proposals Analyst, based in our Aberdeen Headquarters to provide contract and proposal support to all UK and International branches.</p>

<p><strong><u>Key Areas of Responsibility</u></strong></p>

<ul>
<li>To become one of the main focal points for the review of terms and conditions and highlight any areas of concern for consideration.</li>
<li>To manage a register for frame agreements, contract renewals, proposals, pre-qualifications and tenders and ensure they are kept up to date at all times within the filing system and SUGAR CRM. To manage and keep up to date the Contracts and Proposal filing system and provide any improvements and recommendations to its execution.</li>
<li>To be responsible for flagging up the renewal of contracts and frame agreements and ensure the Account Managers are informed of renewal deadlines 3-6 months in advance.</li>
<li>To co-ordinate and manage the submission of vendor questionnaires, pre-qualification and tender documents with the relevant interfaces and ensure that all enquiries are logged.</li>
<li>To introduce new processes and procedures to help improve workflow between all parties involved (Sales, Projects, HIM) and instill a professional way of working i.e. responsibilities/compliance matrix, better flow of information, meeting requests.</li>
<li>To provide contract and pricing analysis support to Marketing and Proposals Manager and sales team for customer reviews, fixed price proposals and tenders.</li>
<li>To ensure contract extensions and price structure amendments are monitored, recorded and entered into Syspro accordingly.</li>
<li>To remain knowledgeable about the FPAL vendor process and ensure our Company profile is kept up to date.  </li>
<li>To action OLAP report requests for the Sales Team, Chief Commercial Officer and Marketing and Proposals Manager.</li>
<li>To provide any ad hoc reporting for Chief Commercial Officer and Marketing and Proposals Manager.</li>
</ul>

<p><strong><u>Qualifications - Essential</u></strong></p>

<p>Contract / Proposals / Business qualification.</p>

<p><strong><u>Qualifications - Desirable</u></strong></p>

<p>Legal Training.</p>

<p><strong><u>Experience - Essential</u></strong></p>

<p>Experience in a contracts / sales department role of compiling proposal / tender responses.</p>

<p><strong><u>Experience - Desirable</u></strong></p>

<p>Previous Experience of Contracts used in the Oil and Gas Industry.</p>

<p><strong><u>Skills - Essential</u></strong></p>

<ul>
<li>Knowledge of standard tender formats issued & key clauses to look out for. In response, the ability to compile a document which meets the specific requirements set.</li>
<li>The ability to identify any key legal issues which require review and provide appropriate comments for consideration prior to tender response.</li>
<li>Ability to review, make recommendations and pass for approval Commercial conditions for inclusion in Customer Proposals / Tenders.</li>
<li>Ability to prioritise, work under pressure and execute a brief.</li>
<li>Excellent organizational skills, communication skills - written and verbal - and attention to detail are essential to this role To demonstrate excellent numerical and analytical skills.</li>
<li>Possess a positive attitude, drive, energy and enthusiasm to perform well.</li>
<li>IT Skills - Database Management, Word, Excel, Powerpoint. SUGAR CRM</li>
</ul>