Clerk IV GFEBS

Summary CHENEGA BASE & LOGISTICS SERVICES, LLC The Clerk IV GFEBS will work under direct supervision and guidance, provides clerical support for Management Staffing including Department Supervisors and Designated Leads. Receives, records, and distributes work orders to the appropriate departments. Procures goods and services in accordance with strategic purchasing plans and supports the management of supplier relationships as relevant to contractual requirements. Responsibilities Prepare and maintain On-Call Schedules. Receives, inputs, and forwards all service orders to the appropriate shop. Records information, such as name, address, item to be repaired, or service to be rendered. Prepares work order and dispatches trouble calls to appropriate personnel within allotted time frame. Dispatch orders and relay messages and special instructions to mobile crews and other departments, using radio/telephone equipment. Maintains logs and records containing service calls, work control and inventory. Sorts and distributes service tickets or material to workers. Prepares written work schedules based on established guidelines and priorities. Ability to create special reports through manual and data processing information sources such as GFEBS and Cost Point as requested by the Management Staff or Government. Provide weekly service order verification report to each individual shop to check for any discrepancies. Enters hours and materials daily into GFEBS for work orders. Maintains facility files by contract requirements in a neat, orderly and timely manner. Receive and review purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions. Resolves complex supplier performance issues including pursuing remedies against suppliers when necessary. Follow procurement strategy and policies compliant with audit procedures and certified purchasing system processes. Maintain purchasing files and manage the templates and forms needed to support the purchasing function. Conduct market research to determine best value solutions for pricing proposal efforts and procurement. Be responsible for planning, developing and buying materials, parts, supplies and equipment in a timely and cost effective way; while maintaining appropriate quality standards and specifications. Support a vendor management system which tracks acceptability, responsibility, quality, and performance for the vendors used to support Chenega activities. Conduct close-outs of purchase files in accordance with corporate policies and procedures. Supports the project Safety Plan through personal involvement in all aspects of safety, including training and attention to the adherence to safety requirements pertaining to particular trades or skills. This position may be designated as Mission Critical as required by the company to meet contract requirements. This position may be part of an emergency management/response team as required by the company to meet contract requirements. Other duties as assigned Qualifications Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.) Bachelor’s degree in a business related field is preferred, or a minimum of four (4) years experience in lieu of a degree. With a minimum of three (3) years additional experience buying and contracting for services, equipment and products. Knowledge, Skills and Abilities: Must have working knowledge of computers and the ability to use commercial software programs such as Microsoft Office. Ability to answer multiple telephone lines. Maintain neat and orderly files. Ability to read, write and receive written and/or verbal instructions in English and to communicate information clearly and concisely, using written and verbal skills. Must have excellent verbal communication skills for interfacing with military and civilian customers. Ability to use forms and databases to provide monthly CDRL reports to the Government or Project Site Manager. In-depth knowledge of supplier contract award, administration and performance management process including strong price analysis and negotiation skills. Possesses experience with working under Contract Purchasing System Review (CPSR). Demonstrates knowledge of government acquisition laws, regulations and guidelines. Cost Point experience preferred. Ability to use good judgment and common sense when performing job functions. Posses’ patience to work under stressful conditions. Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.