Office Coordinator, ACO (Accountable Care Organization)

­ditional Information About the Role Are you interested in an Office Coordinator position, located centrally in the St. Louis area? Do you enjoy making sure everything runs smoothly and team members have everything they need? The BJC ACO team is looking for an organized and detail oriented individual to coordinate the office on-site. Position details ACO Mailing(s)à~ 40% of role Quality + CDI Team- Download call recordings for each employee (auditing purposes) Onsite Practice Visits-ACO Signage Check Maintain provider preference list (ensuring clinical pools and provider names are up to date) Assistance with scheduling of appointments Submit ServiceNow tickets and coordinating with IT on any IT needs for the department Submits all tickets for new hires; prepping equipment for new hires; meeting new hires at Mason on Day 2 to provide overview of equipment and hand off equipment to them Manages Outlook distribution lists via a weekly team roster Order supplies Processes, and submits for approval, invoices, and expense reports Enters PTO requests Tracks patient fund items + orders new items when needed Coordinates equipment needs for existing staff (e.g, broken headset) and coordinates/receives equipment from termed EEs Supports projects + attends meetings (minutes) when needed Meeting with leaders to review and ensure teams’ channels are up to date and organized Supports one-off initiatives Manages any shipping needs of items to EEs, working with FedEx Schedule Full-time, M-F 8am-4:30pm—100% In Person Located on Mason Ridge Center Drive Overview BJC Medical Group is the multi-specialty physician organization of BJC HealthCare and includes over 600 doctors and advanced practice providers who are affiliated with the top-ranked hospitals in the area. Since 1994, BJC Medical Group has provided access to the world’s best medicine through caring people and integrated systems. The providers are nationally recognized for excellent patient satisfaction and quality health care. BJC Medical Group physicians are trained and certified in over 25 medical specialties and serve patients in more than 125 locations in the greater St. Louis, mid-Missouri and southern Illinois areas. BJC Medical Group practices serve their community by providing the highest level of quality care to their diverse patient populations. Preferred Qualifications Role Purpose Responsible for day-to-day administrative functions of the department(s) as assigned. These functions may include, but not be limited to: business, operations, clerical, patient billing and accounting functions, medical records management, reception, and patient scheduling. May supervise other office personnel. Responsibilities Types and distributes memos, correspondence and reports and composes documents as needed. Coordinates and administers all office supplies and materials. Schedules meetings and appointments, routes correspondence. Provides support to office assistants as assigned. Minimum Requirements Education High School Diploma or GED Experience <2 years Supervisor Experience No Experience Benefits and Legal Statement BJC Total Rewards At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being. Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date Disability insurance* paid for by BJC Pension Plan*/403(b) Plan funded by BJC 401(k) plan with BJC match Tuition Assistance available on first day BJC Institute for Learning and Development Health Care and Dependent Care Flexible Spending Accounts Paid Time Off benefit combines vacation, sick days, holidays and personal time Adoption assistance To learn more, go to www.bjctotalrewards.com/Benefits *Not all benefits apply to all jobs The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer