Senior Project Coordinator - Energy Systems

Overview The Electricity Infrastructure and Buildings Division of PNNL is accelerating the transition to a sustainable, efficient, resilient, and secure energy system through innovation and actionable solutions. We are a diverse research organization of over 350 experts in electrical, mechanical, and systems engineering, data and computer sciences, cybersecurity, policy, economics, and related disciplines. Our vision is to transform the way our energy system infrastructure is designed, integrated, and operated in order to create environmental security, economic prosperity, and social equity for the Pacific Northwest region, the nation, and the world. Join our team and make an impact! Responsibilities This position reports to the leadership of the Optimization and Control Group (OCG) and is accountable for providing project administration, performance tracking (financial and deliverables), and proposal development support as a member of a team of project Coordinators within the Electricity Infrastructure and Buildings Division. This position is expected to take the initiative in completing project administration and management processes and procedures to ensure a smooth operation. Responsibilities for this position include: Assist project managers (PM), principal investigators (PI), and task leads as needed. Assist PM/PI with business planning and proposal development, including drafting Electronic Prep and Risk, developing statement of work/annual operating plan, generating cost sheets, and submitting proposal material in the work authorized lifecycle system. Support the PM/PI with the overall health of the projects. Tasks will include managing the work breakdown structure and financial allocations, clearing invalids, maintaining labor and spend plans, drafting the project management plan (PMP), tracking deliverables/ milestones, filing project records, and completing the project closeout process. Regular communication with the Project Management Office Director (PMOD), business offices, and contracts teams is excepted. Provide acquisition support as a technical oversight representative and initiate procurement activities. This may be in the form of a purchase requisition for Purchase Orders, B2B, or Purchasing Card transaction. Manage project/program priorities and deadlines independently with the use of good judgment. Maintain a schedule and track actions items. Communicate with internal and external sponsors, collaborators, stakeholder. Prepare project management documents for meetings and monthly/quarterly reports; facilitate electronic communication links with internal and external collaborators using websites, share drives, SharePoint sites, Teams, and video conferences. Maintain the project/program templates for reports and presentations. Submit items in Information Release (IR) and mark as delivered/published. Limited distribution access is essential for this process with CUI documents. Mentor and coach junior project coordinator/administrative staff. Qualifications Minimum Qualifications: BS/BA and 5 years of relevant experience -OR- MS/MA or higher and 3 years of relevant experience Preferred Qualifications: Identifies potential issues impacting project execution and provides viable solutions. Uses concepts and knowledge of business systems to resolve complex issues in a creative and effective way. Demonstrated advanced Microsoft Project and Excel skills. Excellent verbal and written communication skills. Hazardous Working Conditions/Environment Not applicable Additional Information Not applicable. Testing Designated Position This is not a Testing Designated Position (TDP). About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected]. Drug Free Workplace PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. Beginning 05/01/23, if you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. Mandatory Requirements Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement. Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **Once eligibility requirements are met. Click Here For Rockstar Rewards