­ministrative Assistant - SWAT

­ministrative Specialist, SWAT OVERVIEW: The role of the Specialized Workforce Agile Talent (SWAT) focuses on providing administrative expertise and solutions in a team environment. Individuals on this team perform a variety of tasks including, providing back-up support for Administrative Assistants within the Admin Services CoE and cross-functional project support while providing excellent customer service. KEY ACCOUNTABILITIES: Partner with all CoE Administrative Assistants to ensure success in all areas Provide desk coverage for Dedicated Administrative Assistants in their absence including: Calendar Management Meeting and event coordination (may include all logistics on or off site, agendas, document creation, etc.) Maintain and effectively execute global travel including visa/passport requests, travel arrangements, and expense reports Provide general administrative support to Dedicated Admins and leaders at WHQ office sites.   Including: Transcription Data entry Research and meeting/event coordination Scanning/printing documents PowerPoint refinement GMAC Moves Office supply management Producing Zoom / Teams Meetings Provide on-site support for Virtual Assistants  Provide technical expertise and drive improvements for general administrative tasks Long term project ownership Provide customer service guidance for walk-up requests, specifically on-site at JFB Interaction with individuals from all levels of the organization (including Customer, outside organizations, and community leaders) MINIMUM QUALIFICATIONS: Minimum 5-6 years administrative experience High School Diploma Strong customer service focus with a positive and enthusiastic attitude  High degree of proficiency with Microsoft Office and the ability to integrate technology, tools and capabilities into business processes Strong communication skills, both verbal and written  Strong planning and organization skills with attention to detail Strong ability to multitask, think proactively, manage multiple priorities and changing work demands Effectively utilize network of appropriate contacts to resolve problems and facilitate appropriate decisions to analyze and resolve confidential or somewhat complex work/problems High level of independent judgement and decision making to analyze and resolve highly confidential or complex nature of work/problems Strong partnership skills with ability to work effectively with employees at all levels of the organization Professionalism, maturity, and ability to handle highly confidential information and topics appropriately  High level of integrity and accountability Ability to influence others for effective and efficient results Willingness and ability to learn new skills, policies and processes Change management advocate  Team-player Awareness and adherence to company policies with focus on travel, entertainment and gift giving PREFERRED QUALIFICATIONS: Associate's Degree COMPANY OVERVIEW We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one other and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.