SCM Administrator - CDMS Proxy Approver

<p>Job Posting Title: SCM Administrator<br />
Description: SCM Administrator - CDMS Proxy Approver<br />
<br />
Reporting to the CDMS Team Lead, the CDMS Proxy Approver is an established position that plays a vital part in ensuring Vendors are paid accurately and on time by approving transactions on behalf of Business Units. The CDMS Proxy Approver works closely and collaboratively with the Business Units and Vendors to obtain necessary information before acceptance of charges. Their main objective is to approve transactions in an efficient manner in order to reduce field worker&
39;s time spent in an office.<br />
<br />
<b>Accountabilities </b><br />
Approve Labour, Equipment and Material (LEM) in CDMS on behalf of the Business Unit in a timely manner<br />
Validate transactions are reimbursable as per Contract Terms and Conditions prior to approving in CDMS<br />
Refer to Contract Payment and Vendor Summaries to assist in determining if transaction is billable<br />
Have detailed understanding of the Vendor agreement compensation structures (reimbursable vs non-billable for labor, material, equipment and third party)<br />
Interface with Vendors, Business Unit (Service Receivers) to seek clarification or request required changes prior to approving<br />
Follow up with Contract Coordinators, Category Management for clarification or contract interpretation as required<br />
Escalate unresolved issues in a timely manner to CDMS Team leader<br />
Generate reports and provide to appropriate areas as required<br />
Maintain accurate and effective documentation and record management<br />
Prepare documentation for audit inquiries<br />
Track cost avoidances / recoveries as per findings<br />
Follow up with Business Unit / Vendors on receipt of late LEMs<br />
Participate in meetings or provide information as required (i.e. vendor billing performance, issue resolution, outstanding items)<br />
Resolve / troubleshoot invoicing issues with involved parties, as required<br />
Monitor and resolve CDMS rejections, wrongful entries and incorrect data<br />
<br />
<b>Communication: </b><br />
Internal: Procurement Operations CDMS Proxy and Support Teams; Category Management, Business Units (across site all levels)<br />
External: CDMS Vendors<br />
<br />
<b>DIMENSIONS OF THE JOB</b><br />
<b>(Financial dimension such as revenues, costs, capital expenditure, and non-financial like number of staff reporting etc.) </b><br />
Financial: Acceptance of transactions paid to Vendors totaling in the millions per year<br />
<br />
<b>JOB CONTEXT, DECISION MAKING AUTHORITY &amp; DISTINGUISHING CHARACTERISTICS (Nature of authority both financial &amp; non-financial if applicable)</b><br />
Make independent decisions and recommendations within authority level<br />
Monitor emerging issues, able to identify areas of risk and make recommendations<br />
Develop approaches for problem solutions and work practices that may require ingenuity<br />
<br />
<b>ACADEMIC QUALIFICATIONS</b><br />
Completed Bachelor of Commerce (BCom)<br />
<br />
<b>PROFESSIONAL QUALIFICATIONS</b><br />
Supply Chain Management Certification (SCMP or equivalent) will be an asset<br />
<br />
<b>WORK EXPERIENCE (Number of years, type &amp; at what level etc.)</b><br />
Experience using office equipment (printer, fax machine, scanner, etc.)<br />
Experience with and familiarity with materials and services in Oil &amp; Gas will be considered an asset<br />
<br />
<b>FUNCTIONAL COMPETENCIES (Function specific skills &amp; abilities required to perform the job)</b><br />
High attention to detail, with an ability to identify errors<br />
Excellent written and oral communication skills<br />
Proficient in Microsoft Office suite of tools (Outlook, Word, Excel, PowerPoint, etc.)<br />
Good organizational skills, with an ability to stay focused on assigned tasks<br />
Basic contracts knowledge<br />
Works well under pressure with the ability to multi-task and handle large volumes<br />
Analytical and problem solving skills<br />
High level of confidentiality<br />
<br />
<b>WORKING CONDITIONS (Physical and Mental Demands)</b><br />
Able to work well under pressure and handle emergency or unplanned situations<br />
Frequency periods of multiple demands and tight deadlines<br />
Deadline driven work requiring accuracy and quality<br />
Works independently and makes decisions for the majority of the time<br />
Work involves extended periods of time at a computer as well as reviewing and preparing data<br />
<br />
<b>About Petroplan</b><br />
<br />
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.<br />
<br />
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.<br />
<br />
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What&
39;s more, we understand that different things are important to different people in today&
39;s world of work - it&
39;s about making exactly the right connections for you as an individual.<br />
<br />
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you&
39;re looking for from your next role.</p>